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- Tasks: Coordinate school trips, manage reception duties, and support the school office.
- Company: St Mary's School, a welcoming community-focused environment.
- Benefits: Part-time hours during term time with a supportive team.
- Why this job: Make a difference in students' experiences while developing your organisational skills.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office.
- Other info: Join a collaborative team dedicated to student welfare and safety.
Buckinghamshire
St Mary\’s School, Gerrards Cross
Part-time | Term Time
Summary
This is a varied and rewarding position combining administration of school trips and visits, reception responsibilities and supporting the school office.
Detail
St Mary’s is a happy, welcoming school where every member of our community is valued. We are looking for a friendly, professional, and highly organised School Trip Administrator / Receptionist to join our busy school office and play a key role in the smooth running of our school.
This is a varied and rewarding position combining administration of school trips and visits, reception responsibilities and supporting the school office. A central part of this role is the organisation and administration of school trips and visits. You will coordinate all aspects of trip planning — from collating proposal forms and arranging transport to preparing parent communication and trip packs. You will liaise with staff, parents, and the kitchen team to manage student and staff lunches, ensure consent forms are completed, keep accurate records, and support trip leaders in making sure every visit is safe, compliant, and runs smoothly.
You will be the welcoming face of St Mary’s, greeting visitors with warmth, issuing visitor badges, and answering enquiries in a professional manner. You will handle internal/external calls and manage reception diary. Day-to-day office tasks will include formatting letters, managing the office inbox, photocopying/laminating, data entry, managing parcels and other administrative tasks as needed to support the office team.
We are looking for someone with excellent organisational and time management skills, who can remain calm under pressure and enjoys working with people. You will need to be able to work independently using your own initiative, as well as being a supportive member of a busy and collaborative office team. Strong communication skills, a professional telephone manner, and a high level of attention to detail are essential. Proficiency in Microsoft Word and Excel and recent administrative experience are required, and experience iSAMS/Inventry/Microsoft Office packages would be an advantage.
At St Mary’s, safeguarding is at the heart of everything we do. All staff are committed to promoting the welfare of children and young people and ensuring they are protected from harm.
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School Trip Administrator / Receptionist employer: Girls' Schools Association
Contact Detail:
Girls' Schools Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Trip Administrator / Receptionist
✨Tip Number 1
Get to know the school! Research St Mary’s School and understand its values and community. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be the welcoming face of the school, it’s crucial to convey warmth and professionalism. Role-play common scenarios with a friend to boost your confidence before the big day.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to juggle the varied responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy and comfortable with online processes, which is a bonus for any administrative role.
We think you need these skills to ace School Trip Administrator / Receptionist
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your organisational skills. We want to see how you can juggle multiple tasks, especially when it comes to planning school trips and managing the reception. Share examples of how you've kept things running smoothly in previous roles!
Be Personable and Professional: Since you'll be the welcoming face of St Mary’s, make sure your application reflects your friendly and professional nature. Use a warm tone in your writing and don’t shy away from showing your personality. We love a good vibe!
Attention to Detail is Key: We’re all about keeping things safe and compliant, so pay close attention to detail in your application. Make sure there are no typos or errors, and consider mentioning any experience you have with managing records or paperwork accurately.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at St Mary’s!
How to prepare for a job interview at Girls' Schools Association
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a School Trip Administrator / Receptionist. Familiarise yourself with the key tasks like trip planning, communication with parents, and managing reception duties. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and stay calm under pressure, as these are crucial skills for the job.
✨Practice Your Communication Style
As the welcoming face of the school, strong communication skills are essential. Practice answering common interview questions in a friendly and professional manner. You might even want to role-play with a friend to ensure you come across as approachable and confident during the interview.
✨Highlight Your Tech Savviness
Make sure to mention your proficiency in Microsoft Word and Excel, as well as any experience with iSAMS or Inventry. Prepare to discuss how you've used these tools in previous roles to streamline processes or improve efficiency, which will show that you're ready to hit the ground running.