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- Tasks: Manage databases and support administrative tasks in a vibrant school environment.
- Company: Join the award-winning Erskine Stewart’s Melville Schools, a pioneer in education.
- Benefits: Generous holiday allowance, enhanced sick pay, and access to fitness facilities.
- Why this job: Make a real impact while working in a supportive and dynamic team.
- Qualifications: Experience in database administration and strong multitasking skills required.
- Other info: Hybrid working model with excellent career development opportunities.
The predicted salary is between 13000 - 16000 £ per year.
Overview
We are currently seeking to fill the position of Database and Office Administrator.
Details
Erskine Stewart’s Melville Schools are currently recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The position is available for an immediate start (subject to satisfactory pre-employment checks).
The role is part-time, working 20 hours per week, across a four-day working pattern with a pro-rated salary of £15,531. The pro-rated annual holiday leave entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter, when the schools are closed. This is a hybrid working position, with a minimum of two days required to work in the office.
Responsibilities
- Support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keep them connected to the family of Schools as they are today.
- Manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability within the database for queries.
- Carry out other administrative responsibilities including merchandise management, diary management, event administration and support to the team and Director of Development as required.
Qualifications
- The successful candidate will have previous experience of providing database administration and administrative support in a busy office environment.
- They will be able to multi-task and prioritise their own workload with good attention to detail.
Work environment and requirements
The Development Office is a busy environment, and all members of the team are required to use their initiative, dealing with email and phone enquiries from former pupils, staff and parents, current staff, parents and members of the public.
ESMS is unable to sponsor international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Benefits
- Generous holiday allowance
- Enhanced sick pay
- Family friendly policies
- Use of the Schools’ swimming pool and fitness room outside school hours
- Membership of the ESMS Discount and Benefits Scheme, including discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
Application procedure
In order to apply for the position, please complete the attached application form. The closing date for applications is Wednesday 15 October 2025. We anticipate interviews will be held on the week commencing 20 October 2025.
About ESMS
Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form.
We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child.
The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.
Employees benefits
- Fee remission from Nursery to S6
- Free school lunches
- Free Sports’ Club membership, including access to pool and fitness suites
- Family friendly policies, including enhanced maternity leave
- Membership of the ESMS Discount and Benefits Scheme, including discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
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Database and Office Administrator employer: Girl's Schools Association
Contact Detail:
Girl's Schools Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Database and Office Administrator
✨Tip Number 1
Get to know the company! Research Erskine Stewart’s Melville Schools and their values. When you understand what they stand for, you can tailor your conversations during interviews to show how you fit right in.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info about the role and help you make a great impression when you apply through our website.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to database management and administrative tasks. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Database and Office Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your experience aligns with the role of Database and Office Administrator. We want to see how you can support our community and manage database projects effectively!
Show Off Your Skills: Don’t hold back on showcasing your previous experience in database administration and office support. We love seeing candidates who can multi-task and pay attention to detail, so let us know how you've done this in past roles.
Be Clear and Concise: When filling out the application form, keep your answers clear and to the point. We appreciate straightforward communication, especially in a busy environment like ours. Make it easy for us to see why you’re a great fit!
Apply Through Our Website: Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Girl's Schools Association
✨Know Your Databases
Make sure you brush up on your database management skills before the interview. Be ready to discuss your previous experience with database administration and any specific projects you've worked on. This will show that you’re not just familiar with the role, but that you can hit the ground running.
✨Show Off Your Multi-Tasking Skills
Since this role involves juggling various tasks, prepare examples of how you've successfully managed multiple responsibilities in a busy office environment. Think about times when you prioritised effectively and maintained attention to detail under pressure.
✨Engage with the Community
The job requires supporting the wider community, so be ready to talk about how you’ve engaged with different stakeholders in the past. Whether it’s parents, alumni, or staff, having examples of how you’ve built relationships will demonstrate your fit for the role.
✨Ask Insightful Questions
Prepare some thoughtful questions about the school’s initiatives or the team dynamics. This shows your genuine interest in the position and helps you understand if the environment aligns with your values and work style.
