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For Companies At a Glance
- Tasks: Support recruitment, onboarding, and HR processes for a dynamic non-profit.
- Company: Join Girls I Rate, empowering women and girls in the creative industries.
- Benefits: Flexible part-time hours, remote work, and a chance to make a difference.
- Why this job: Be a key player in supporting impactful initiatives and organisational growth.
- Qualifications: 3+ years in HR or operations, strong organisational skills, and a passion for equity.
- Other info: Work independently in a supportive environment with opportunities for personal growth.
The predicted salary is between 24000 - 36000 £ per year.
Location: Remote / Hybrid
Start Date: ASAP
Reports to: Founder
Contract: Freelance, 12-month contract
Hours: Part-time (approx 1 day per week)
About Girls I Rate
Girls I Rate (GIR) is a non-profit CIC founded by Grammy-nominated songwriter Carla Marie Williams MBE. We champion and empower women and girls in the creative industries through mentoring, training, advocacy, residencies and community programmes. As GIR continues to grow, this role supports the organisation by ensuring robust people processes, clear documentation, and effective administrative foundations, enabling the wider team to operate confidently and compliantly.
Why This Role Matters
This role provides stability behind the scenes, ensuring that GIR’s people, contracts and administrative foundations are clear, compliant and well managed. By maintaining strong HR and organisational systems, this role enables the wider team and Founder to focus on delivery, impact and growth.
Role Overview
The HR & Operations Manager is a strategic support role focused on HR administration, recruitment coordination, onboarding, and core organisational administration. It provides structure, continuity and governance support, ensuring that GIR’s people processes, contracts, and documentation are well managed and fit for purpose. The role is suited to someone who is methodical, discreet, and experienced in organisational administration, with the confidence to work independently.
Key Responsibility Areas
- Recruitment & Onboarding
- Support recruitment processes when new roles arise
- Draft and maintain role descriptions in line with organisational needs
- Coordinate shortlisting and interview scheduling
- Prepare, issue and file freelance contracts
- Manage onboarding into systems, tools and shared folders
- Ensure access permissions and documentation are set up correctly
Purpose: Ensure smooth, consistent recruitment and onboarding experiences.
- HR Administration & People Processes
- Maintain accurate records for freelancers and team members
- Support contract variations, renewals and offboarding processes
- Maintain HR documentation, templates and trackers
- Provide light-touch HR administrative support to the Founder
- Support compliance-related documentation (e.g. policies, confirmations, records)
Purpose: Maintain clear, compliant and well-documented people processes.
- Organisational Administration & Documentation
- Maintain core organisational documents and shared folders
- Ensure templates, policies and records are up to date and accessible
- Support document version control and filing
- Assist with preparing internal summaries or administrative reports when required
Purpose: Ensure GIR’s administrative foundations are organised and reliable.
- Founder Support & Strategic Administration
- Provide administrative support to the Founder on people-related and organisational matters
- Translate strategic decisions into clear administrative actions (e.g. contracts, documentation, setup tasks)
- Support continuity during periods when the Founder is unavailable
Purpose: Enable strategic decisions to be implemented cleanly and efficiently.
- Ad-Hoc Administrative Support
- Support time-limited or one-off administrative tasks as agreed
- Assist with meeting preparation, agendas or notes when required
- Support coordination around specific organisational needs
Purpose: Provide flexible, bounded support without ongoing delivery ownership.
Person Specification
Essential
- Minimum 3 years’ experience in business operations, HR administration or organisational support
- Strong experience supporting recruitment, onboarding and contract administration
- Highly organised with strong attention to detail
- Confident managing sensitive and confidential information
- Comfortable supporting senior leadership
- Proactive, reliable and able to work independently
- Alignment with GIR’s mission, values and equity principles
Desirable
- Experience working with freelancers or in a non-profit / CIC environment
- Familiarity with GDPR, safeguarding documentation or compliance processes
- Experience in the creative industries or youth sector
- Confidence working with tools such as Google Workspace, ClickUp, Dropbox and shared drives
HR and Operations Manager employer: Girls I Rate
Contact Detail:
Girls I Rate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR and Operations Manager
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those connected to Girls I Rate. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews like a pro! Research GIR’s mission and values, and think about how your experience aligns with their goals. Show them you’re not just a fit for the role, but for the organisation too.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your skills and experiences. The more you practice, the more confident you’ll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you fresh in their minds.
We think you need these skills to ace HR and Operations Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR & Operations Manager role. Highlight relevant experience and skills that align with the job description. We want to see how you fit into our mission at Girls I Rate!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Keep it short and sweet, but make sure to explain why you're the perfect fit for this role. Share your passion for supporting women and girls in the creative industries – it really matters to us!
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and avoid jargon. We appreciate a well-structured application that gets straight to the point, so we can easily see your qualifications.
Apply Through Our Website: Remember, applications made through LinkedIn won’t be considered. Make sure to send your CV and cover letter directly to recruitment@girlsirate.com. We’re excited to hear from you!
How to prepare for a job interview at Girls I Rate
✨Know Your Stuff
Before the interview, make sure you thoroughly understand Girls I Rate's mission and values. Familiarise yourself with their work in empowering women and girls in the creative industries. This will not only show your genuine interest but also help you align your answers with their goals.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in HR administration and recruitment. Be ready to discuss how you've successfully managed onboarding processes or maintained compliance in previous positions. This will demonstrate your capability to handle the responsibilities of the role.
✨Ask Smart Questions
Think of insightful questions to ask during the interview. Inquire about the current challenges GIR faces in HR and operations or how they envision the role evolving over the next year. This shows you're not just interested in the job, but also in contributing to the organisation's growth.
✨Be Yourself
While professionalism is key, don’t forget to let your personality shine through. Girls I Rate values authenticity, so be honest about your experiences and how they relate to the role. This will help you connect with the interviewer and leave a lasting impression.
