At a Glance
- Tasks: Lead office operations and support project administration in a dynamic construction environment.
- Company: Join a major civil engineering firm working on high-profile environmental projects.
- Benefits: Gain hands-on experience, develop skills, and contribute to impactful projects.
- Other info: Opportunity for growth and to work with a supportive team.
- Why this job: Be at the heart of a busy site, making a real difference every day.
- Qualifications: Experience in construction, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Looking to step into a fast-paced project environment where no two days are the same? This is an opportunity to join a major civil engineering scheme supporting a high-profile environmental project, taking ownership of office operations, project administration and team coordination across a busy site environment.
As an Assistant Office Manager, you’ll play a central role in ensuring the smooth day-to-day running of the project offices while supporting the wider operational team across administration, facilities and project support functions. The Assistant Office Manager will oversee office invoicing and administration procedures, coordinate support staff and maintain efficient systems across the project. Working closely with the Senior Office Manager, you’ll help drive standards, organisation and operational excellence throughout the site.
The Role
- Processing GRNs, invoice matching and finance administration support
- Producing ad-hoc reports and maintaining project information systems
- Supporting the management and upkeep of project offices, facilities and surrounding site environment
- Overseeing project Time & Attendance systems, office security and visitor/site clearance processes
- Coordinating IT setup and support alongside Group IT teams
- Managing office safety procedures, including testing schedules, fire marshals and first aid provisions
- Maintaining office management records, registers and administration systems
- Ordering and managing office consumables, PPE and storage areas
- Providing administration support across all project functions
- Supporting onboarding processes for new starters and workforce mobilisation
- Managing site deliveries, booking procedures and logistics administration
- Supporting document control systems and maintaining accurate project records
- Assisting with absence management, holiday planners and timesheet administration
- Coordinating plant registers, asset tracking and purchase card reconciliations
- Supporting recruitment, training and supervision of additional administration staff where required
- Arranging employee technology requirements including laptops, tablets, software and access requests
About You
To be successful in the Assistant Office Manager role, you’ll have experience working in construction, bring strong organisational skills along with experience working within a project, construction or engineering environment.
ESSENTIAL Experience
- Excellent working knowledge of Microsoft Office and SharePoint
- Experience invoicing within a construction environment, ideally using systems such as Causeway, ECM or HSBC MiVision
- Strong administration and coordination skills
- The ability to multitask within a busy site-based environment
- A proactive and organised approach with strong attention to detail
- Experience supporting teams, processes and operational project delivery
If you’re looking for a varied and rewarding opportunity where you can make a real impact on a major project, this could be the perfect next step.
Construction Office Operations Lead employer: GirlingJones
Join a dynamic team at the forefront of a major civil engineering project, where your role as Assistant Office Manager will be pivotal in ensuring operational excellence and supporting a high-profile environmental initiative. With a strong emphasis on employee growth, we offer a collaborative work culture that values innovation and efficiency, alongside competitive benefits and opportunities for professional development in a fast-paced site environment. Experience the satisfaction of contributing to meaningful projects while enjoying a supportive atmosphere that prioritises your success.
StudySmarter Expert Advice🤫
We think this is how you could land Construction Office Operations Lead
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Be ready to discuss how your skills in administration and coordination can help them achieve operational excellence on-site.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed office operations or supported project teams in the past. This will demonstrate your ability to multitask and keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Construction Office Operations Lead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant construction experience to show us you’re the right fit for the role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re excited about this opportunity. Share specific examples of how you've successfully managed office operations or supported teams in a busy environment, so we can see your potential impact.
Showcase Your Tech Skills:Since we value strong IT skills, mention your experience with Microsoft Office, SharePoint, or any invoicing systems like Causeway. Let us know how comfortable you are with tech, as it’s crucial for the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at GirlingJones
✨Know Your Stuff
Make sure you brush up on your knowledge of construction office operations. Familiarise yourself with invoicing processes, project administration, and the specific software mentioned in the job description, like Causeway or ECM. This will show that you're not just interested but also prepared.
✨Showcase Your Organisation Skills
Since this role requires strong organisational skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or coordinated teams. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Ask Smart Questions
Prepare a few insightful questions about the project or the team dynamics. This shows your genuine interest in the role and helps you understand how you can contribute effectively. For instance, ask about the biggest challenges the team is currently facing.
✨Demonstrate Your Proactivity
Highlight instances where you've taken the initiative in previous roles, especially in a busy site environment. Whether it’s improving a process or supporting a team during a crunch time, showing that you can think on your feet will set you apart.
