At a Glance
- Tasks: Manage office operations and support a high-profile construction project.
- Company: Join a leading civil engineering firm with exciting projects.
- Benefits: Competitive salary, career growth, and dynamic work environment.
- Other info: Fast-paced role with opportunities for personal and professional development.
- Why this job: Be part of impactful projects and develop your organisational skills.
- Qualifications: Experience in construction and strong admin skills required.
The predicted salary is between 30000 - 40000 £ per year.
Looking to step into a fast-paced project environment where no two days are the same? This is an opportunity to join a major civil engineering scheme supporting a high-profile environmental project, taking ownership of office operations, project administration and team coordination across a busy site environment.
As an Assistant Office Manager, you’ll play a central role in ensuring the smooth day-to-day running of the project offices while supporting the wider operational team across administration, facilities and project support functions. The Assistant Office Manager will oversee office invoicing and administration procedures, coordinate support staff and maintain efficient systems across the project. Working closely with the Senior Office Manager, you’ll help drive standards, organisation and operational excellence throughout the site.
The Role
- Processing GRNs, invoice matching and finance administration support
- Producing ad-hoc reports and maintaining project information systems
- Supporting the management and upkeep of project offices, facilities and surrounding site environment
- Overseeing project Time & Attendance systems, office security and visitor/site clearance processes
- Coordinating IT setup and support alongside Group IT teams
- Managing office safety procedures, including testing schedules, fire marshals and first aid provisions
- Maintaining office management records, registers and administration systems
- Ordering and managing office consumables, PPE and storage areas
- Providing administration support across all project functions
- Supporting onboarding processes for new starters and workforce mobilisation
- Managing site deliveries, booking procedures and logistics administration
- Supporting document control systems and maintaining accurate project records
- Assisting with absence management, holiday planners and timesheet administration
- Coordinating plant registers, asset tracking and purchase card reconciliations
- Supporting recruitment, training and supervision of additional administration staff where required
- Arranging employee technology requirements including laptops, tablets, software and access requests
About You
To be successful in the Assistant Office Manager role, you’ll have experience working in construction, bring strong organisational skills along with experience working within a project, construction or engineering environment.
ESSENTIAL Experience
- Excellent working knowledge of Microsoft Office and SharePoint
- Experience invoicing within a construction environment, ideally using systems such as Causeway, ECM or HSBC MiVision
- Strong administration and coordination skills
- The ability to multitask within a busy site-based environment
- A proactive and organised approach with strong attention to detail
- Experience supporting teams, processes and operational project delivery
If you’re looking for a varied and rewarding opportunity where you can make a real impact on a major project, this could be the perfect next step.
Assistant Office Manager employer: GirlingJones
Join a dynamic team as an Assistant Office Manager in the heart of a major civil engineering project, where your contributions will directly impact a high-profile environmental initiative. Our company fosters a collaborative work culture that prioritises employee growth and development, offering opportunities for training and advancement within a fast-paced, supportive environment. With a focus on operational excellence and teamwork, you'll enjoy a rewarding career while making a meaningful difference in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work on similar projects. Attend local events or join online forums to connect with potential employers and get insider info on job openings.
✨Tip Number 2
Show off your skills! When you get the chance to meet hiring managers or team members, be ready to discuss your experience with invoicing and project administration. Bring examples of how you've improved office operations in the past.
✨Tip Number 3
Be proactive! If you see a job that fits your skills, don’t just wait for the application process. Reach out directly through our website or LinkedIn to express your interest and ask about the role. It shows initiative!
✨Tip Number 4
Prepare for interviews by researching the company and its projects. Understand their values and how you can contribute to operational excellence. Tailor your answers to highlight your organisational skills and experience in a busy site environment.
We think you need these skills to ace Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant construction experience to show us you’re the right fit for the Assistant Office Manager role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re excited about this opportunity. Share specific examples of how you've supported teams or managed office operations in the past, so we can see your proactive approach in action.
Showcase Your Tech Skills:Since we value strong IT skills, mention your experience with Microsoft Office, SharePoint, or any invoicing systems like Causeway. Let us know how comfortable you are with tech, as it’s crucial for the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at GirlingJones
✨Know Your Stuff
Make sure you brush up on your knowledge of the construction industry and the specific project you'll be working on. Familiarise yourself with common terms, processes, and tools like Causeway or ECM. This will show that you're not just interested in the role but also understand the environment you'll be stepping into.
✨Show Off Your Organisational Skills
As an Assistant Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated teams. Be ready to discuss how you maintain efficient systems and ensure smooth operations, as this will highlight your suitability for the role.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing how you've taken initiative in previous roles. Whether it’s improving office procedures or supporting team members, showing that you can think ahead and act without always being directed will impress the interviewers.
✨Ask Smart Questions
Prepare thoughtful questions about the project and the team dynamics. Inquire about the challenges they face in the office management role or how they measure success in their operations. This not only shows your interest but also helps you gauge if the company culture aligns with your work style.
