At a Glance
- Tasks: Support office operations and project administration in a dynamic construction environment.
- Company: Join a leading civil engineering firm making a difference in environmental projects.
- Benefits: Competitive salary, career growth, and a chance to work on impactful projects.
- Other info: Opportunity to make a real impact while working with a supportive team.
- Why this job: Be at the heart of exciting projects and develop your skills in a fast-paced setting.
- Qualifications: Experience in construction, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Looking to step into a fast-paced project environment where no two days are the same? This is an opportunity to join a major civil engineering scheme supporting a high-profile environmental project, taking ownership of office operations, project administration and team coordination across a busy site environment.
As an Assistant Office Manager, you will play a central role in ensuring the smooth day-to-day running of the project offices while supporting the wider operational team across administration, facilities and project support functions. The Assistant Office Manager will oversee office invoicing and administration procedures, coordinate support staff and maintain efficient systems across the project. Working closely with the Senior Office Manager, you will help drive standards, organisation and operational excellence throughout the site.
The Role
- Processing GRNs, invoice matching and finance administration support
- Producing ad-hoc reports and maintaining project information systems
- Supporting the management and upkeep of project offices, facilities and surrounding site environment
- Overseeing project Time & Attendance systems, office security and visitor/site clearance processes
- Coordinating IT setup and support alongside Group IT teams
- Managing office safety procedures, including testing schedules, fire marshals and first aid provisions
- Maintaining office management records, registers and administration systems
- Ordering and managing office consumables, PPE and storage areas
- Providing administration support across all project functions
- Supporting onboarding processes for new starters and workforce mobilisation
- Managing site deliveries, booking procedures and logistics administration
- Supporting document control systems and maintaining accurate project records
- Assisting with absence management, holiday planners and timesheet administration
- Coordinating plant registers, asset tracking and purchase card reconciliations
- Supporting recruitment, training and supervision of additional administration staff where required
- Arranging employee technology requirements including laptops, tablets, software and access requests
About You
To be successful in the Assistant Office Manager role, you will have experience working in construction, bring strong organisational skills along with experience working within a project, construction or engineering environment.
ESSENTIAL Experience
- Excellent working knowledge of Microsoft Office and SharePoint
- Experience invoicing within a construction environment, ideally using systems such as Causeway, ECM or HSBC MiVision
- Strong administration and coordination skills
- The ability to multitask within a busy site-based environment
- A proactive and organised approach with strong attention to detail
- Experience supporting teams, processes and operational project delivery
If you are looking for a varied and rewarding opportunity where you can make a real impact on a major project, this could be the perfect next step.
Assistant Office Manager in Bridgwater employer: Girling Jones Ltd
Join a dynamic team as an Assistant Office Manager in a major civil engineering scheme, where you'll thrive in a fast-paced project environment that values innovation and teamwork. Our company fosters a supportive work culture with ample opportunities for professional growth, ensuring you can develop your skills while contributing to impactful environmental projects. Located on-site, you'll enjoy the unique advantage of being at the heart of operations, making every day rewarding and varied.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Office Manager in Bridgwater
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the construction environment. First impressions matter, so show up looking sharp and ready to take on the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Assistant Office Manager in Bridgwater
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in construction or project environments to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Assistant Office Manager role. Share specific examples of how you've supported teams and managed office operations in the past.
Show Off Your Tech Skills:Since we’re looking for someone with a solid grasp of Microsoft Office and SharePoint, don’t forget to mention your proficiency with these tools. If you’ve used any specific invoicing systems like Causeway or ECM, make sure to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Girling Jones Ltd
✨Know Your Stuff
Make sure you brush up on the specifics of the construction industry and the role of an Assistant Office Manager. Familiarise yourself with common invoicing systems like Causeway or ECM, as well as project management tools. This will show that you're not just interested in the job, but that you understand the environment you'll be working in.
✨Showcase Your Organisation Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Think about how you coordinated teams or maintained efficient systems, and be ready to share these stories during the interview.
✨Be Proactive
Demonstrate your proactive approach by discussing how you've taken initiative in previous roles. Whether it was improving office procedures or supporting team members, showing that you can think ahead and act independently will resonate well with the interviewers.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s projects, team dynamics, and office operations. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values. Plus, it keeps the conversation flowing!
