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For Companies At a Glance
- Tasks: Support daily operations by managing schedules, reports, and communications.
- Company: Join a global family in the oil and gas industry with over 150 years of experience.
- Benefits: Enjoy competitive pay, comprehensive benefits, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that values innovation and operational efficiency.
- Qualifications: Prior office experience and proficiency in Microsoft Office are essential.
- Other info: Flexible benefits and a supportive environment focused on your success.
The predicted salary is between 28800 - 43200 £ per year.
Company Description
About us
Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success. We Power the Industry that Powers the World. Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success now and in the future.
Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.
Job Description
About the Role
We are seeking a proactive and detail-oriented Office Administrator to support the administrative functions at our Manchester facility. This role is pivotal in ensuring smooth day-to-day operations across various departments, providing crucial support to the Commercial Director and departmental heads. The successful candidate will manage a broad array of tasks, including scheduling, reporting, document management, and communication coordination. This position is ideal for someone who thrives in a dynamic environment, values precision, and enjoys playing a key role in operational efficiency.
What We Offer
- A collaborative and inclusive workplace culture
- Opportunities for professional development and training
- Exposure to global operational practices
- Competitive compensation package
- Comprehensive benefits
- A supportive team environment focused on growth and success
Key Responsibilities
- Provide and coordinate administrative support for leadership and department heads
- Serve as the power user for Kronos/NOV Time, including training and documentation
- Assist with timekeeping, communications, and statistical reporting
- Take minutes for various meetings (e.g., sales, return to work, attendance)
- Handle confidential communications with urgency and discretion
- Compile and distribute reports, including those for trigger point analysis
- Support internal initiatives such as employee engagement programs
- Organise internal and external training sessions, prepare materials and certificates
- Arrange departmental travel and visa applications
- Contribute to internal communication tools, such as TV presentations
- Manage and audit system documentation and employee profiles
- Oversee timecard and absence approvals for payroll
- Administer access control and ID systems (Assure ID, Net2 Access)
- Maintain internal intranet content and document systems
- Handle external calls and office supply management
- Use PowerBI and online tools for document control and reporting
Essential
Required profile:
- Prior experience in office-based clerical work
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerBI
- Proven organizational and time-management skills
- Effective verbal and written communication across all organizational levels
- Ability to work independently and manage multiple tasks
Desirable
Working knowledge of Kronos
- Experience coordinating travel and training logistics
- Exposure to access control and office communication systems
Soft Skills (optional)
- Strong initiative and a proactive mindset
- High attention to detail and accuracy
- Adaptability in managing ambiguity and shifting priorities
- Team-oriented, with excellent interpersonal skills
- Ethical, trustworthy, and dependable
- Willingness to learn and grow within the role
What We Offer
At NOV, we are committed to supporting your personal, financial, and professional wellbeing. Our comprehensive benefits package includes:
- Health & Wellbeing
- Private Medical Insurance
- Employee Assistance Programme (EAP)
- Finance & Protection
- Pension Plan
- Income Protection
- Life Assurance
- Personal Accident Coverage
- Flexible Benefits (via salary sacrifice options for you and your family)
- Dental Insurance
- Healthcare Cash Plan
- Partner Life Assurance
- Critical Illness Cover
- Retail Vouchers
- Gym Membership
- Cycle to Work Scheme
- Travel Insurance
Office Administrator employer: Girl Friday Creative Agency
Contact Detail:
Girl Friday Creative Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Kronos and PowerBI. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences during any interviews to highlight your ability to thrive in a dynamic environment.
✨Tip Number 3
Research the company culture and values, especially their focus on teamwork and innovation. During your interactions, whether in interviews or networking, align your responses to reflect how you embody these values and can contribute to their mission.
✨Tip Number 4
Prepare thoughtful questions about the role and the team dynamics. This shows your genuine interest in the position and helps you assess if the company is the right fit for you, making a positive impression on the hiring managers.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and clerical work. Emphasise your proficiency in Microsoft Office Suite and any experience with tools like PowerBI.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed multiple tasks or supported leadership in previous roles.
Highlight Soft Skills: In your application, emphasise soft skills such as initiative, adaptability, and teamwork. These qualities are essential for the dynamic environment described in the job posting.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Girl Friday Creative Agency
✨Research the Company
Before your interview, take some time to learn about the company's history, values, and recent developments in the oil and gas industry. This will not only show your interest but also help you tailor your answers to align with their mission.
✨Highlight Relevant Experience
Make sure to discuss your previous office administration experience, especially any tasks that relate to scheduling, document management, or communication coordination. Use specific examples to demonstrate how you've successfully managed similar responsibilities.
✨Showcase Your Skills
Be prepared to talk about your proficiency in Microsoft Office Suite and any experience with tools like PowerBI. Highlight your organisational skills and ability to manage multiple tasks effectively, as these are crucial for the role.
✨Prepare Questions
At the end of the interview, have a few thoughtful questions ready to ask. This could be about the team culture, opportunities for professional development, or how success is measured in the role. It shows you're engaged and serious about the position.
