Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support our Private Client team with administrative tasks and client communication.
- Company: Join Gilson Gray, a growing law firm with a focus on client care.
- Benefits: Gain valuable experience in a supportive and inclusive work environment.
- Why this job: Make a difference by helping clients navigate their legal journeys.
- Qualifications: Previous admin experience preferred; strong communication and organisational skills required.
- Other info: Fixed-term contract covering maternity leave in a dynamic Edinburgh office.
The predicted salary is between 30000 - 42000 £ per year.
About Gilson Gray
Gilson Gray’s Private Client team are part of Gilson Gray’s continuingly growing organisation. Gilson Gray LLP are a comprehensive law firm, offering expert legal, property and financial services. We support clients throughout their entire lifetime. Based in Edinburgh, Glasgow, Aberdeen, Dundee, North Berwick, Lincoln and London we focus on ensuring we provide the highest level of advice and on-going service to our clients. We are ambitious and have significantly grown the team over the course of the last year. We pride ourselves in looking after our clients personally and providing the upmost standard of service. This role would be based in our Edinburgh office.
Our Team
We are looking to hire a highly driven Legal Administrator/Secretary to join our successful Private Client team on a fixed-term contract to cover a period of maternity leave, based in Edinburgh. We are an enthusiastic team that support each other to achieve a great working environment. We value each other’s expertise and opinion and pride ourselves in offering an inclusive, enjoyable and motivating place to work.
The Role
As a Legal Administrator/Secretary at Gilson Gray you will be responsible for:
- Liaising with internal and external clients by email, telephone and face to face.
- Opening and closing client files.
- Carrying out client identity checks.
- Preparing and amending documents.
- Dictation and audio typing.
- Assisting with general administrative duties.
- Diary management.
Required Knowledge and Experience
- Previous experience in a similar role is preferred.
- Excellent organisational skills with the ability to prioritise workloads and work deadlines.
- Good written and oral communication skills.
- You will have the ability to develop strong working relationships within the team as well as communicate concisely both verbally and in writing with both internal and external clients.
- A calm, helpful and professional approach.
- IT competent, particularly with reference to the use of Word and Excel.
Legal Secretary - Private Client (Maternity Cover) employer: Gilson Gray LLP
Contact Detail:
Gilson Gray LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Private Client (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at Gilson Gray. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching Gilson Gray and their Private Client team. Knowing their values and recent achievements will help you stand out and show that you’re genuinely interested in joining their team.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients, being able to articulate your thoughts clearly and confidently is key. Consider doing mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen on the role.
We think you need these skills to ace Legal Secretary - Private Client (Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your relevant experience and skills that match what we're looking for, like your organisational skills and ability to manage workloads.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Private Client team. Share specific examples of your past experiences that relate to the job description.
Showcase Your Communication Skills: Since this role involves liaising with clients, it's crucial to demonstrate your written communication skills. Keep your application clear, concise, and professional – just like how we communicate with our clients!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us!
How to prepare for a job interview at Gilson Gray LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in a Private Client team. Familiarise yourself with tasks like client file management, document preparation, and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves liaising with clients and colleagues, be prepared to discuss your communication style. Think of examples where you've effectively communicated in previous roles, whether through email, phone calls, or face-to-face interactions. This will highlight your ability to build strong working relationships.
✨Demonstrate Organisational Prowess
The job requires excellent organisational skills, so come ready to discuss how you prioritise tasks and manage your workload. You might want to share specific strategies or tools you use to stay organised, especially when juggling multiple deadlines.
✨Be IT Savvy
As the role requires proficiency in Word and Excel, brush up on your skills before the interview. Be ready to talk about your experience with these tools and any other relevant software. If you have examples of how you've used technology to improve efficiency, definitely share those!
