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- Tasks: Support our Energy & Strategic Land team with admin tasks and client communications.
- Company: Join Gillespie Macandrew, a leading Scottish legal firm focused on private clients and property law.
- Benefits: Enjoy flexible working options and a competitive remuneration package.
- Why this job: Be part of exciting renewable energy projects and develop your career in a supportive environment.
- Qualifications: Experience in a similar role, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Office-based position with potential for part-time and flexible working arrangements.
The predicted salary is between 28800 - 43200 £ per year.
Gillespie Macandrew is a successful independent Scottish legal firm with a strong focus on private client and property-related legal work. Our strategy focuses on 4 core sectors: Private Client, Land & Rural Business, Renewable Energy, and Commercial Real Estate. To clients in these sectors, the firm offers a comprehensive range of legal services spread across 8 practice teams. With over 180 Partners and staff, we operate from offices in Edinburgh, Glasgow, and Perth.
The Energy & Strategic Land team at Gillespie Macandrew is involved in some of the UK’s largest renewable energy developments onshore and offshore as well as strategic land and infrastructure.
We now have an excellent opportunity for an experienced legal administrator to become a valued member of the growing team, which includes solicitors, paralegals, and trainees. The successful candidate will provide comprehensive administrative support and assist with the smooth operation of our service to clients and to the business. It is an opportunity to support with some of the firm’s most valued clients and projects. We envisage a varied workload due to the nature of our client base.
Some of the key duties and responsibilities will include:
- Managing mail, call handling, and message taking, supporting our responsive team.
- Assisting with client onboarding and AML, Letters of Engagement, and related communications.
- Joining daily team calls, and some external calls, recording and assisting with action points.
- Assisting with responsive and accurate client and project reporting.
- Point person for invoicing and liaison with our financial administration.
- Assisting with Virtual Data Rooms administration and maintenance.
- Assisting with presentations and credentials for business development.
- Travel and accommodation arrangements, and team meetings/outings.
- Liaising with our management teams to ensure full and timeous compliance in all areas.
- Assisting with routine legal tasks.
- Assist with title deed administration and preparation of inventories.
We envisage the successful candidate to have experience in a similar role, ideally within a law firm or professional services environment. The role requires a highly motivated and pro-active team player with the ability to organise and prioritise workload to an exceptional standard. The successful applicant will possess excellent communication skills, both written and verbal, with the ability to build and maintain collaborative and professional working relationships. It is also important for the candidates to have strong attention to detail skills with the competence to produce accurate letters, reports, presentations, as well as being proficient in Microsoft Office packages. Experience with iManage document management and 3E practice management systems would be an advantage.
This is an office-based position; however, consideration will also be given to full-time, part-time, and flexible working offering a degree of flexibility in your place of work. This is a fantastic opportunity to develop your career in a modern, professional, and rewarding environment, supported by a competitive remuneration and benefits package.
Legal Administrator - Energy & Strategic Land team employer: GILLESPIE MCANDREW LLP
Contact Detail:
GILLESPIE MCANDREW LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator - Energy & Strategic Land team
✨Tip Number 1
Familiarise yourself with the renewable energy sector and strategic land issues. Understanding the current trends and challenges in these areas will not only help you during interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal and energy sectors. Attend relevant events or webinars to connect with people who work at Gillespie Macandrew or similar firms. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint, as these are crucial for reporting and presentations. Consider taking a short online course if you feel you need a refresher.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Be ready to provide specific examples that showcase your ability to prioritise and maintain attention to detail.
We think you need these skills to ace Legal Administrator - Energy & Strategic Land team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal administration, particularly within a law firm or professional services environment. Emphasise your organisational skills and any experience with client onboarding and compliance.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your ability to manage communications, assist with reporting, and your proficiency in Microsoft Office packages.
Showcase Communication Skills: In both your CV and cover letter, demonstrate your excellent written and verbal communication skills. Provide examples of how you've built and maintained professional relationships in previous roles.
Highlight Attention to Detail: Include specific examples in your application that showcase your attention to detail, such as producing accurate reports or managing documentation. This is crucial for the role and should be evident in your writing.
How to prepare for a job interview at GILLESPIE MCANDREW LLP
✨Research the Firm
Before your interview, take some time to research Gillespie Macandrew. Understand their core sectors, especially in Renewable Energy and Strategic Land, as this will show your genuine interest in the firm and its operations.
✨Demonstrate Organisational Skills
As a Legal Administrator, you'll need to showcase your ability to organise and prioritise tasks. Be prepared to discuss specific examples from your past experience where you successfully managed multiple responsibilities.
✨Highlight Communication Skills
Excellent communication is key for this role. Be ready to provide examples of how you've effectively communicated with clients and team members in previous positions, particularly in a legal or professional services context.
✨Familiarise Yourself with Relevant Software
If you have experience with iManage or 3E practice management systems, make sure to mention it. If not, express your willingness to learn new software quickly, as proficiency in Microsoft Office is essential for the role.
