Contracts Surveyor (Fit Out)

Head Office, 60 Boucher Place, Belfast, BT12 6HT. You will also be required to work at any of the Company’s sites which you are assigned to in UK, Ireland and Worldwide.

Summary of role

To ensure all surveying functions are efficiently carried out on allocated Fit Out projects and that all available profit is extracted.

Key Responsibilities / Accountabilities

• Liaise with Estimating, Purchasing and Contracts Manager / Project Manager / Coordinator, regarding the procurement of sub-contract packages, ensuring compliance with contract deadlines and give advice on all known market intelligence.
• Examine and analyse contracts documents ensuring that BREEAM and Section 106 clauses are identified. Carrying out feasibility studies as well as risk analysis evaluations.
• Ensure accurate and timely sharing of information with the Contracts Manager, Estimating and Buying departments in pre-start meetings.
• Analyse and select potential sub-contractors from tender documents and cost packages.
• Organise the division of component work packages to sub-contractors.
• Liaise with the Surveying Administrator in the issue of sub-contractor orders and ensuring that the process schedules are in place.
• Liaise with site management in connection with variations, dayworks confirmation of instruction, cost control, waste management and appropriate issue of Architect Instructions.
• Prepare and submit payments for sub-contractors.
• Prepare and submit detailed regular valuations and cost appraisals.
• Following completion of project work packages ensure that all the sub-contractor performances are rated and updated in Gateway.
• Establish and maintain good relations with Clients / Design Teams and their representatives, as well as any other stakeholders, and ensure that opportunities for future work are followed through.
• Maintain comprehensive and accurate records of own activity related to projects on Gateway to ensure traceability.
• Facilitate the monitoring, tracking and reporting on planning conditions related to the project such as local spend, local procurement etc.
• Maintain control procedures in accordance with the Company’s Integrated Management Systems ISO 9001, ISO 14001 and ISO 45001.
• Fulfil company CPD requirements undertaking all relevant training and development activities as required.
• Attend industry dinners, functions, seminars etc., as required on behalf of the Company.
• Fulfil the role of mentor as and when required.
• Contribute to the Company’s ESG initiatives and activities.

The above list is not exhaustive, and the post holder may be required to take on other duties and responsibilities for the effective and efficient performance of this role.

Values and Behaviours

Successful performance at Gilbert-Ash isn’t just about delivery but demonstrating the Values and Behaviours that reflect our Gilbert-Ash culture on a daily basis are equally important, i. e. how we do things around here.

To that end, the following Values and Behaviours are always expected.

Integrous

Acts with honesty, integrity and ethically.

Is accountable for own actions, taking steps to correct mistakes and/or shortcomings.

Is a good role model and leads by example.

Maintains personal and corporate confidentiality.

Does not waste Company resources and seeks ways to positively contribute to the Company’s ESG commitments.

Respectful

Is always courteous, polite and professional.

Respects and follows Company policies, procedures and processes.

Expresses gratitude and recognises contributions of others.

Shows consideration to the ideas of others and acknowledges their contribution.

Collaborative

Contributes positively to creating and maintaining a high achieving department / team.

Demonstrates a high level of collaborative working within own team and across the organisation.

Is friendly, approachable, and builds trusting partnerships.

Is a team player who supports colleagues to enable them to thrive and achieve.

Supports and celebrates the successes of others.

Fair Minded

Is inclusive, values and respects workplace diversity. Challenges behaviours that contradict the company values and mission. Contributes to respectful, open communication.

Reliable

Is consistent, committed, prepared and organised.

Pays adequate attention to detail.

Produces work of high quality with thoroughness and accuracy to achieve results.

Is always on time and meets deadlines.

Determined

Is results driven and goes the extra mile. Seeks solutions for obstacles and problems. Embraces stretch goals and objectives. Isn’t easily deterred from the right line of action.

Innovative

Is curious and always open to new ideas for improvement.

Is a champion of change.

Seeks ways to self-improve to benefit self and business.

Is willing to learn new work-related skills.

Person specification

Required Experience

• 5+ years’ experience of surveying, planning, directing and coordination of projects.
• 3+ years’ experience of successfully managing and coordinating work packages for projects.
• 2+ years’ experience of successfully managing a team of surveyors.
• Existing DV clearance, or willingness to undertake DV clearance.
• Sound understanding of the construction process.
• Proven track record of negotiating contracts with multi-disciplined sub-contractors.
• Building and managing of client expectations.
• Preparing, producing and presenting reports to Senior Management and Clients on a regular basis.
• Experience of NEC3 Contracts preferred.
• Experience of carrying out appraisals.
• Relevant technical knowledge.
• Contract law knowledge.
• Ability to read architectural drawings.
• Understanding of building law and regulations.
• In depth knowledge of health and safety matters.
• Experience producing detailed costing reports to senior management.
• Experience creating/developing innovative surveying techniques and or processes.
• Previous demonstrable Experience in a construction and/or Fit Out Company.

Required Education

• A Degree in Surveying / Quantity Surveying recognised by the RICS or CIOB.
• CSR or CSCS Card.
• COSHH Accreditation.
• Post Graduate Surveying qualification.
• Project Management Qualification.
• RICS Chartered Membership.
• CIOB Accreditation.
• SSSTS or SMSTS Card.
• Recognised First Aid at Work Qualification.

Required Skills & Abilities

• Ability to create and maintain good working relationships.
• Excellent organisational skills.
• Ability to motivate.
• Excellent written and oral skills.
• Good working knowledge of Microsoft Office Packages.
• Excellent attention to detail.
• Ability to work effectively as part of a team and independently.

Other - Required

• Flexibility to work away from home for periods of time.
• Driving License.

Gilbert-Ash Ltd. is an equal opportunities employer and therefore is committed to promoting diversity and equality of opportunity and does not discriminate, whether on grounds of race, gender, sexual orientation, gender re-assignment, disability, age, class, religion or belief, community background or passport held.

These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices, and external relationships.

We therefore welcome and encourage job applications from a fully diverse range of candidates.

Privacy

We are committed to protecting the privacy and security of your personal information as per the terms of our Privacy Policy, available on request from Gilbert-Ash Ltd.

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