At a Glance
- Tasks: Be the heartbeat of GIFTA, managing the CEO's schedule and enhancing office culture.
- Company: Join the UK's leading influencer gifting company, revolutionising marketing with authenticity.
- Benefits: Enjoy a 4-day work week, flexible hours, and exciting team socials.
- Other info: Work from home on Mondays and enjoy two weeks of remote work anywhere globally.
- Why this job: Make a real impact in a dynamic environment while working with top brands and influencers.
- Qualifications: Strong organisational skills and a passion for people and culture.
The predicted salary is between 30000 - 40000 £ per year.
Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.
GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling.
With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways.
Salary: Depending on experience
Location: London-based (Shoreditch) 4 Day a week company (Monday at home / Tuesday to Thursday in the office)
We take culture seriously. We’ve built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You’ll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You’re the person who makes everything just work — and makes the office somewhere people genuinely love being.
No two days will be the same. You’ll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that’s pulling together an unforgettable team social or making a new starter’s first day feel seamless. Others it’s chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people’s plates completely — and get them done.
- CEO & Executive Support: Triage and manage the CEO's inbox daily; Gatekeeping & Prioritisation: Acting as a strategic filter for the CEO; independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO; Relationship Management: Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable; Work with the CEO daily to align on priorities; Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention; Coordinate travel, meetings, agendas, and materials; Support CEO at internal and external events; Handle sensitive information with discretion; Support Founders with ad hoc admin support to help them multiply their time.
- Office Management: Sole point of contact for landlord, cleaners, and maintenance; Keep the space running smoothly, organised, and welcoming; Manage supplies, equipment, deliveries, and meeting rooms; Handle post, access, and day-to-day facilities; Coordinate laptops, tech, access, and desk setup; Partner with IT to get people up and running smoothly; Lead the office search and move as we scale; Keep budgets tight and supplier relationships smooth.
- People, Culture & Events: Own Tasty Thursdays — coordinating weekly team lunches everyone looks forward to; Organise Workout Wednesdays and keep the energy going week to week; Keep our office tuck shop stocked and managed to a budget; Plan and deliver quarterly socials, away days, and experiences that people actually talk about; Own birthdays, promotions, and milestone celebrations; Support client events and internal all-hands; Plan and deliver key events during the year, Summer Parties, Christmas gatherings; Own new starter onboarding as well as off-boarding; Help shape and protect the GIFTA culture as we scale.
- Finance & Business Admin: Support finance chasing outstanding client invoices and employee/supplier/company receipts; Coordinate supplier and influencer payments; Support payroll administration with our provider; Handle insurance renewals and document filing; Keep the financial hygiene tight across the business.
- AI & Workflow Improvement: Use AI tools like ChatGPT and Claude to automate repetitive tasks; Actively look for ways to make operations more efficient; Free yourself up for the high-value work that needs a human touch.
You’ll love it here if...
- You thrive on variety — no two days the same
- You’re a natural problem-solver who follows things through
- You bring structure and calm to fast-moving environments
- You genuinely care about culture and people experience
- You take pride in making everything look effortless
- You’re comfortable with AI tools and always looking to improve
Benefits:
- 20 days annual leave + bank holidays
- 4 day work week company (Fridays off)
- Flexible start and finish times
- Hybrid working: Work from home on a Monday and any extra days you need to work from home just clear with your line manager before.
- Weekly team socials, wellness activities, and Thursday team lunches
- Office snacks, breakfasts, and regular industry events
- Company parties/socials and more exciting perks on the way
- Two weeks per year working from anywhere in the world
- Your own desk in our brand-new office
- Tech setup: Mac computer + anything else you need to succeed
Executive Assistant & Office Manager (4-Day Work Week) in Somerset employer: GIFTA
At GIFTA, we pride ourselves on being an exceptional employer, offering a vibrant work culture that prioritises employee well-being and creativity. With a unique 4-day work week, flexible working arrangements, and a focus on team bonding through regular socials and wellness activities, we ensure our employees thrive both personally and professionally. Located in the heart of Shoreditch, our dynamic office environment fosters collaboration and innovation, making it an exciting place to contribute to the future of influencer marketing.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (4-Day Work Week) in Somerset
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at GIFTA!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at GIFTA.
We think you need these skills to ace Executive Assistant & Office Manager (4-Day Work Week) in Somerset
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at GIFTA. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to GIFTA and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at GIFTA. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to GIFTA's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at GIFTA
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with GIFTA.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at GIFTA will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact GIFTA and how you would contribute to adapting HR strategies.
