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- Tasks: Be the heartbeat of GIFTA, managing the CEO's schedule and enhancing office culture.
- Company: Join GIFTA, the UK's leading influencer gifting company, revolutionising marketing.
- Benefits: Enjoy a 4-day work week, flexible hours, and exciting team socials.
- Other info: Work from anywhere for two weeks a year and enjoy a vibrant office atmosphere.
- Why this job: Make a real impact in a dynamic environment while working with top brands and influencers.
- Qualifications: Strong organisational skills and a passion for people and culture.
The predicted salary is between 30000 - 45000 £ per year.
Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.
GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling.
With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways.
Salary Range: £30,000 - 45,000 (DOE)
Location: London-based (Shoreditch)
4 Day a week company: Monday at home / Tuesday to Thursday in the office
We take culture seriously. We’ve built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You’ll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You’re the person who makes everything just work — and makes the office somewhere people genuinely love being.
No two days will be the same. You’ll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that’s pulling together an unforgettable team social or making a new starter’s first day feel seamless. Others it’s chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people’s plates completely — and get them done.
CEO & Executive Support
- Triage and manage the CEO's inbox daily
- Gatekeeping & Prioritisation: Acting as a strategic filter for the CEO; independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO.
- Relationship Management: Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable.
- Work with the CEO daily to align on priorities
- Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention.
- Coordinate travel, meetings, agendas, and materials
- Support CEO at internal and external events
- Handle sensitive information with discretion
- Support Founders with ad hoc admin support to help them multiply their time
Office management
- Sole point of contact for landlord, cleaners, and maintenance
- Keep the space running smoothly, organised, and welcoming
- Manage supplies, equipment, deliveries, and meeting rooms
- Handle post, access, and day-to-day facilities
- Coordinate laptops, tech, access, and desk setup
- Partner with IT to get people up and running smoothly
- Lead the office search and move as we scale
- Keep budgets tight and supplier relationships smooth
People, culture & events
- Own Tasty Thursdays — coordinating weekly team lunches everyone looks forward to
- Organise Workout Wednesdays and keep the energy going week to week
- Keep our office tuck shop stocked and managed to a budget
- Plan and deliver quarterly socials, away days, and experiences that people actually talk about
- Own birthdays, promotions, and milestone celebrations
- Support client events and internal all-hands
- Plan and deliver key events during the year, Summer Parties, Christmas gatherings.
- Own new starter onboarding as well as off-boarding
- Help shape and protect the GIFTA culture as we scale
Finance & business admin
- Support finance chasing outstanding client invoices and employee/supplier/company receipts
- Coordinate supplier and influencer payments
- Support payroll administration with our provider
- Handle insurance renewals and document filing
- Keep the financial hygiene tight across the business
AI & workflow improvement
- Use AI tools like ChatGPT and Claude to automate repetitive tasks
- Actively look for ways to make operations more efficient
- Free yourself up for the high-value work that needs a human touch
You’ll love it here if...
- You thrive on variety — no two days the same
- You’re a natural problem-solver who follows things through
- You bring structure and calm to fast-moving environments
- You genuinely care about culture and people experience
- You take pride in making everything look effortless
- You’re comfortable with AI tools and always looking to improve
Benefits
- 20 days annual leave + bank holidays
- 4 day work week company (Fridays off)
- Flexible start and finish times
- Hybrid working: Work from home on a Monday and any extra days you need to work from home just clear with your line manager before.
- Weekly team socials, wellness activities, and Thursday team lunches
- Office snacks, breakfasts, and regular industry events
- Company parties/socials and more exciting perks on the way
- Two weeks per year working from anywhere in the world
- Your own desk in our brand-new office
- Tech setup: Mac computer + anything else you need to succeed
Executive Assistant Office Manager in Somerset employer: GIFTA
Contact Detail:
GIFTA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager in Somerset
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to slide into DMs on social media. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your personality! When you get the chance to meet potential employers, whether it’s at a networking event or an interview, let your true self shine through. GIFTA values culture, so being authentic can really set you apart.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Reach out directly to the company through our website, express your interest, and share how you can contribute to the team. It shows initiative and enthusiasm!
✨Tip Number 4
Prepare for the unexpected! In fast-paced environments like GIFTA, things can change quickly. Be ready to adapt and think on your feet during interviews. Show that you can handle whatever comes your way with a smile!
We think you need these skills to ace Executive Assistant Office Manager in Somerset
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your enthusiasm for social media and influencer marketing shine through. We want to see that you live and breathe this stuff, so share your experiences and what excites you about the role!
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills align with the specific responsibilities of the Executive Assistant Office Manager role. We love seeing how you can bring your unique flair to our team!
Be Authentic: Just like our approach to influencer marketing, we value authenticity in applications. Don’t be afraid to show your personality and share genuine stories about your past experiences that relate to the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our GIFTA family!
How to prepare for a job interview at GIFTA
✨Know Your Social Media Inside Out
Since the role revolves around influencer marketing, make sure you’re up to speed with the latest trends on Instagram, TikTok, and YouTube. Prepare examples of successful campaigns or content strategies you've seen or been part of, and be ready to discuss how they could apply to GIFTA's approach.
✨Showcase Your Organisational Skills
As an Executive Assistant Office Manager, you'll need to juggle multiple tasks. Bring a few examples of how you've successfully managed competing priorities in the past. Highlight your ability to keep things running smoothly, whether it’s coordinating events or managing schedules.
✨Emphasise Your People Skills
This role is all about building relationships, so be prepared to talk about how you’ve fostered connections in previous roles. Share stories that demonstrate your ability to engage with clients and colleagues alike, ensuring everyone feels valued and heard.
✨Be Ready to Problem-Solve
GIFTA values natural problem-solvers, so think of a few scenarios where you’ve had to think on your feet. Whether it’s resolving scheduling conflicts or handling unexpected challenges, show them you can keep calm under pressure and find effective solutions.