At a Glance
- Tasks: Be the heartbeat of GIFTA, supporting the CEO and managing office culture.
- Company: Join the UK's leading influencer gifting company in a vibrant Shoreditch office.
- Benefits: Enjoy a 4-day work week, flexible hours, and exciting team socials.
- Other info: Work with top brands and influencers while enjoying a dynamic, supportive team.
- Why this job: Make a real impact in a fast-paced environment while shaping company culture.
- Qualifications: Strong organisational skills and a passion for people and culture.
The predicted salary is between 40000 - 50000 £ per year.
Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match!
At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.
GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency.
With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways.
4 Day a week company: Monday at home / Tuesday to Thursday in the office.
We take culture seriously. We've built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You'll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You're the person who makes everything just work — and makes the office somewhere people genuinely love being.
No two days will be the same. You'll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that's pulling together an unforgettable team social or making a new starter's first day feel seamless. Others it's chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people's plates completely — and get them done.
- CEO & Executive Support: Triage and manage the CEO's inbox daily; Gatekeeping & Prioritisation; Relationship Management; Work with the CEO daily to align on priorities; Identifying potential scheduling conflicts; Coordinate travel, meetings, agendas, and materials; Support CEO at Internal and external events; Handle sensitive information with discretion; Support Founders with Ad Hoc admin support.
- Office management: Sole point of contact for landlord, cleaners, and maintenance; Keep the space running smoothly; Manage supplies, equipment, deliveries, and meeting rooms; Handle post, access, and day-to-day facilities; Coordinate laptops, tech, access, and desk setup; Partner with IT to get people up and running smoothly; Lead the office search and move as we scale; Keep budgets tight and supplier relationships smooth.
- People, culture & events: Own Tasty Thursdays; Organise Workout Wednesdays; Keep our office tuck shop stocked; Plan and deliver quarterly socials, away days, and experiences; Own birthdays, promotions, and milestone celebrations; Support client events and internal all-hands; Plan and deliver key events during the year; Own new starter onboarding as well as off-boarding; Help shape and protect the GIFTA culture as we scale.
- Finance & business admin: Support finance chasing outstanding client invoices; Coordinate supplier and influencer payments; Support payroll administration; Handle insurance renewals and document filing; Keep the financial hygiene tight across the business.
- AI & workflow improvement: Use AI tools like ChatGPT and Claude to automate repetitive tasks; Actively look for ways to make operations more efficient; Free yourself up for the high-value work that needs a human touch.
You’ll love it here if:
- You thrive on variety — no two days the same
- You’re a natural problem-solver who follows things through
- You bring structure and calm to fast-moving environments
- You genuinely care about culture and people experience
- You take pride in making everything look effortless
- You’re comfortable with AI tools and always looking to improve
Benefits: 20 days annual leave + bank holidays; 4 day work week company (Fridays off); Flexible start and finish times; Hybrid working; Weekly team socials, wellness activities, and Thursday team lunches; Office snacks, breakfasts, and regular industry events; Company parties / socials and more exciting perks on the way; Two weeks per year working from anywhere in the world; Your own desk in our brand-new office; Tech setup: Mac computer + anything else you need to succeed.
Executive Assistant & Office Manager (4-Day Work Week) in London employer: GIFTA
At GIFTA, we pride ourselves on being an exceptional employer, offering a vibrant work culture that prioritises employee well-being and growth. With a unique 4-day work week, flexible working arrangements, and a focus on team bonding through regular socials and wellness activities, we ensure our employees thrive both personally and professionally. Located in the heart of Shoreditch, our innovative environment fosters creativity and collaboration, making every day an exciting opportunity to contribute to the future of influencer marketing.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (4-Day Work Week) in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to slide into DMs on social media. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your personality! When you get the chance to meet potential employers or team members, let your true self shine through. GIFTA values culture, so being genuine can really set you apart from the crowd.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand their approach to influencer marketing and think about how you can contribute. Tailor your answers to show you’re not just a fit for the role, but for the team too!
✨Tip Number 4
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It’s a simple gesture that can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Executive Assistant & Office Manager (4-Day Work Week) in London
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for social media and influencer marketing shine through. We want to see that you live and breathe this stuff, so share your experiences and what excites you about the role!
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that align with the Executive Assistant & Office Manager role. We love seeing how your unique background fits into our culture and the responsibilities of the position.
Be Authentic:Just like our approach to influencer marketing, we value authenticity in applications. Don’t be afraid to show your personality and share genuine stories about your past experiences. This helps us get to know the real you!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at GIFTA
✨Know Your Social Media Inside Out
Since the role revolves around influencer marketing, make sure you’re up to speed with the latest trends on Instagram, TikTok, and YouTube. Prepare examples of successful campaigns or content strategies you've seen or been part of, and be ready to discuss how they could apply to GIFTA's approach.
✨Showcase Your Organisational Skills
As an Executive Assistant & Office Manager, your ability to juggle multiple tasks is crucial. Bring a few examples of how you've successfully managed competing priorities in the past. Highlight any tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Emphasise Your People Skills
This role is all about building relationships and maintaining a positive office culture. Be prepared to share stories that showcase your ability to connect with others, whether it’s through team events or one-on-one interactions. Show them you genuinely care about creating a vibrant workplace.
✨Be Ready to Problem-Solve
GIFTA values natural problem-solvers who can think on their feet. During the interview, expect situational questions that test your ability to handle unexpected challenges. Practice articulating your thought process and how you would approach resolving issues efficiently.
