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- Tasks: Be the heartbeat of GIFTA, managing the CEO's schedule and enhancing office culture.
- Company: Join the UK's leading influencer gifting company, revolutionising marketing with authenticity.
- Benefits: Enjoy a 4-day work week, flexible hours, and exciting team socials.
- Other info: Work in a vibrant Shoreditch office with opportunities for growth and innovation.
- Why this job: Make a real impact in a dynamic environment while supporting top influencers and brands.
- Qualifications: Strong organisational skills and a passion for people and culture.
The predicted salary is between 30000 - 45000 £ per year.
Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match!
At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.
GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency.
With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways.
Salary Range: £30,000 - 45,000 (DOE)
Location: London-based (Shoreditch)
4 Day a week company: Monday at home / Tuesday to Thursday in the office
We take culture seriously. We’ve built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You’ll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You’re the person who makes everything just work — and makes the office somewhere people genuinely love being.
No two days will be the same. You’ll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that’s pulling together an unforgettable team social or making a new starter’s first day feel seamless. Others it’s chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people’s plates completely — and get them done.
- CEO & Executive Support: Triage and manage the CEO's inbox daily; Gatekeeping & Prioritisation; Relationship Management; Work with the CEO daily to align on priorities; Identifying potential scheduling conflicts; Coordinate travel, meetings, agendas, and materials; Support CEO at internal and external events; Handle sensitive information with discretion; Support Founders with ad hoc admin support.
- Office management: Sole point of contact for landlord, cleaners, and maintenance; Keep the space running smoothly; Manage supplies, equipment, deliveries, and meeting rooms; Handle post, access, and day-to-day facilities; Coordinate laptops, tech, access, and desk setup; Partner with IT; Lead the office search and move as we scale; Keep budgets tight.
- People, culture & events: Own Tasty Thursdays; Organise Workout Wednesdays; Keep our office tuck shop stocked; Plan and deliver quarterly socials; Own birthdays, promotions, and milestone celebrations; Support client events and internal all-hands; Plan and deliver key events during the year; Own new starter onboarding and off-boarding; Help shape and protect the GIFTA culture.
- Finance & business admin: Support finance chasing outstanding client invoices; Coordinate supplier and influencer payments; Support payroll administration; Handle insurance renewals and document filing; Keep the financial hygiene tight across the business.
- AI & workflow improvement: Use AI tools to automate repetitive tasks; Actively look for ways to make operations more efficient.
You’ll love it here if:
- You thrive on variety — no two days the same
- You’re a natural problem-solver who follows things through
- You bring structure and calm to fast-moving environments
- You genuinely care about culture and people experience
- You take pride in making everything look effortless
- You’re comfortable with AI tools and always looking to improve
Benefits:
- 20 days annual leave + bank holidays
- 4 day work week company (Fridays off)
- Flexible start and finish times
- Hybrid working: Work from home on a Monday and any extra days you need to work from home just clear with your line manager before.
- Weekly team socials, wellness activities, and Thursday team lunches
- Office snacks, breakfasts, and regular industry events
- Company parties / socials and more exciting perks on the way
- Two weeks per year working from anywhere in the world
- Your own desk in our brand-new office
- Tech setup: Mac computer + anything else you need to succeed
Executive Assistant Office Manager in London employer: GIFTA
Contact Detail:
GIFTA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to slide into DMs on social media. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your personality! When you get the chance for an interview or a casual chat, let your true self shine through. GIFTA values culture and authenticity, so being genuine can really set you apart from the crowd.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email. Show us you’re keen and ready to jump in!
✨Tip Number 4
Research, research, research! Know GIFTA inside out before any meeting. Familiarise yourself with our approach to influencer marketing and think about how you can contribute to our mission. It’ll impress us and show you’re serious about joining the team!
We think you need these skills to ace Executive Assistant Office Manager in London
Some tips for your application 🫡
Show Your Passion for Social Media: Make sure to highlight your love for platforms like Instagram, TikTok, and YouTube in your application. We want to see how you can bring that passion into the role and help us revolutionise influencer marketing!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to reflect how your skills and experiences align with the Executive Assistant Office Manager role. We’re looking for someone who understands our culture and can keep the vibe alive.
Be Authentic: Just like our approach to influencer marketing, we value authenticity. Let your personality shine through in your application. Share genuine stories about your past experiences and how they’ve shaped you as a professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at GIFTA
✨Know Your Social Media Inside Out
Since the role revolves around influencer marketing, make sure you’re up to speed with the latest trends on Instagram, TikTok, and YouTube. Prepare examples of successful campaigns or content strategies you've seen or been part of, and be ready to discuss how they could apply to GIFTA's approach.
✨Showcase Your Organisational Skills
As an Executive Assistant Office Manager, your ability to juggle multiple tasks is crucial. Bring specific examples of how you've managed complex schedules or organised events in the past. Highlight any tools or methods you use to stay organised and efficient.
✨Demonstrate Cultural Fit
GIFTA values a vibrant company culture, so be prepared to discuss how you contribute to a positive work environment. Share experiences where you’ve fostered team spirit or handled challenges that required a cultural touch, like planning team socials or onboarding new starters.
✨Be Ready to Problem-Solve
This role requires quick thinking and adaptability. During the interview, expect situational questions that test your problem-solving skills. Think of scenarios where you had to resolve unexpected issues and explain your thought process clearly.