At a Glance
- Tasks: Manage the CEO's schedule, coordinate travel, and ensure smooth office operations.
- Company: Join GIFTA, the UK's leading influencer gifting company, revolutionising marketing.
- Benefits: Enjoy a 4-day work week, competitive salary, and a vibrant work culture.
- Other info: Dynamic environment with opportunities for personal and professional growth.
- Why this job: Be at the heart of influencer marketing and work with top brands and creators.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 30000 - 40000 £ per year.
Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.
GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling. With a proven track record, we’ve worked with over 170 brands, including L’Oréal and Unilever.
Responsibilities:
- Independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO.
- Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable.
- Working with the CEO daily to align on priorities.
- Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention.
- Coordinating travel, meetings, agendas, and materials.
- Supporting the CEO at internal and external events.
- Handling sensitive information with discretion.
- Providing ad hoc admin support to help Founders multiply their time.
Office Management:
- Sole point of contact for landlord, cleaners, and maintenance.
- Keeping the space running smoothly, organised, and welcoming.
- Managing supplies, equipment, deliveries, and meeting rooms.
- Handling post, access, and day-to-day facilities.
- Coordinating laptops, tech, access, and desk setup.
- Partnering with IT to get people up and running smoothly.
- Leading the office search and move as we scale.
- Keeping budgets tight and supplier relationships smooth.
People and Culture:
Executive Assistant & Office Manager (4-Day Work Week) employer: GIFTA
At GIFTA, we pride ourselves on being an exceptional employer that champions creativity and innovation in the influencer marketing space. Our unique 4-day work week promotes a healthy work-life balance, while our vibrant office culture fosters collaboration and personal growth. With opportunities to work alongside industry leaders and a commitment to employee development, joining GIFTA means becoming part of a forward-thinking team dedicated to reshaping the future of marketing.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (4-Day Work Week)
✨Tip Number 1
Network like a pro! Reach out to people in the industry through LinkedIn or social media. Don’t be shy—send a message, ask for advice, or even request an informational chat. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing your work and achievements. This is especially important in the social media space—let your creativity shine and demonstrate how you can add value to the team at GIFTA.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Familiarise yourself with GIFTA’s approach to influencer marketing and think about how your experience aligns with their values. Bring your A-game and show them why you’re the perfect fit!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the GIFTA team. Don’t miss out on this opportunity—hit that apply button!
We think you need these skills to ace Executive Assistant & Office Manager (4-Day Work Week)
Some tips for your application 🫡
Show Your Passion:Let your enthusiasm for social media shine through in your application. We want to see how you live and breathe platforms like Instagram, TikTok, and YouTube. Share any relevant experiences or projects that highlight your passion for influencer marketing!
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant & Office Manager. Highlight your organisational skills, relationship management experience, and any relevant admin support you've provided in the past. We love seeing how your background aligns with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to tell us why you're the perfect fit for GIFTA. Be genuine and express your excitement about reshaping influencer marketing. We appreciate a personal touch, so don’t hesitate to share your unique story!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at GIFTA
✨Know Your Social Media Inside Out
Since the role revolves around Instagram, TikTok, and YouTube, make sure you’re up to date with the latest trends and features on these platforms. Prepare examples of successful campaigns or content strategies you've seen or been a part of, as this will show your passion and understanding of the influencer marketing landscape.
✨Showcase Your Organisational Skills
As an Executive Assistant & Office Manager, organisation is key. Be ready to discuss how you manage multiple tasks and priorities. Bring examples of how you've resolved scheduling conflicts or streamlined processes in previous roles, as this will demonstrate your ability to keep things running smoothly.
✨Build Rapport with the Interviewers
This role involves relationship management, so it’s important to connect with your interviewers. Use their names, maintain eye contact, and engage in small talk where appropriate. This will not only make you memorable but also showcase your interpersonal skills, which are crucial for the position.
✨Prepare Questions That Show Your Interest
At the end of the interview, have thoughtful questions ready that reflect your interest in GIFTA and the role. Ask about their approach to influencer selection or how they measure campaign success. This shows you’re not just interested in the job, but also in contributing to the company’s mission.
