Executive Assistant, Infrastructure (Maternity Cover) in London

Location: London

Job Function: Infrastructure

Job Type: Contract

Req ID: 17235

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders.

This role supports a team of 6-7 individuals ranging from Associate to Managing Director.

Responsibilities

• Organising business trips (i.e. booking all aspects of business travel - flight, hotels, taxis, restaurants and organising travel itineraries) paying particular attention to seeking appropriate advance approval, sourcing the best routes, connections and fares.
• Organise internal/external meetings, book meeting rooms using meeting planner (Condeco), including organising video and teleconferences.
• Organising and managing electronic diaries, across different time zones, using Outlook.
• Ensuring that the team calendar and relevant calendars are updated.
• Process and manage the online expense accounts of the team using Concur.
• Booking of restaurants and/or manage the provision of meals at meetings.
• Email management/responding to telephone calls.
• Ad-hoc secretarial and administrative duties as required (filing, photocopying, team events, company-wide events).
• Compliance with all GIC policies and procedures and processing declarations for entertainment and gifts.

Requirements

• Working in a highly structured role which requires the individual to follow procedures and strict protocol.
• Happy to be in a busy role that encompasses a high degree of interpersonal dynamics.
• Proactive, willing and flexible attitude.
• Ability to meet tight deadlines and be receptive to change.
• Professional attitude with good interpersonal skills.
• Relevant experience in a similar EA or Team Assistant role required.
• Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel and Outlook.

Training for in-house online approval systems for travel, approvals and expenses will be provided.

Hybrid working: 4 days in the office, 1 day flexible.

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guide us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

At GIC, we believe sustainable high performance is driven by high expectations and a commitment to excellence, as well as empowerment and flexibility. As such, we currently operate under a hybrid model in which most employees spend 4 days in office and 1 day working from home each week. This balance allows us to preserve the ‘office as a hub’ for ideation, professional growth, and interpersonal connection, while giving our employees the flexibility to do their best work and be their best selves.

We are an Equal Opportunity Employer. All applicants who qualify for the role will receive consideration for employment without regard to race, age, religion, sexual orientation, gender identity/expression, socio economic background or disabilities. GIC (Europe) is signed up to the Halo Code and is a Disability Confident Employer. Please email grphrod_ldo@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.