Executive Assistant, Infrastructure (Maternity Cover)
Location: London, GB
Job Function: Infrastructure
Job Type: Contract
Responsibilities
- Organise business trips, booking all aspects of business travel – flight, hotels, taxis, restaurants and travel itineraries, seeking advance approval, sourcing the best routes, connections and fares.
- Organise internal and external meetings, book meeting rooms using Condeco, including organising video and teleconferences.
- Organise and manage electronic diaries across different time zones, using Outlook.
- Ensure the team calendar and relevant calendars are updated.
- Process and manage the online expense accounts of the team using Concur.
- Book restaurants and/or manage the provision of meals at meetings.
- Manage email and respond to telephone calls.
- Ad‑hoc secretarial and administrative duties as required (filing, photocopying, team events, company‑wide events).
- Comply with all GIC policies and procedures and process declarations for entertainment and gifts.
Qualifications
- Experience in a highly structured role requiring compliance with procedures and strict protocol.
- Comfortable in a busy role that involves high interpersonal dynamics.
- Proactive, willing, and flexible attitude.
- Ability to meet tight deadlines and adapt to change.
- Professional attitude with good interpersonal skills.
- Relevant experience in a similar EA or Team Assistant role.
- Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel, and Outlook.
- Training for in‑house online approval systems for travel, approvals, and expenses will be provided.
Hybrid working
4 days in the office, 1 day flexible.
Equal Opportunity Employer
All applicants who qualify for the role will receive consideration for employment without regard to race, age, religion, sexual orientation, gender identity or expression, socioeconomic background or disabilities. GIC (Europe) is signed up to the Halo Code and is a Disability Confident Employer. Please email grphrod_ldo@gic.com.sg at any point in the application or interview process if adjustments need to be made due to a disability.
