HR Compliance Assistant

HR Compliance Assistant

Join to apply for the HR Compliance Assistant role at Gibson Dunn. Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies meticulously tailored to every matter, however complex or high stakes.

Based in London, the HR Compliance Assistant will be primarily responsible for coordinating and administering the Firm’s background screening program and supporting the HR Compliance department in annual training and reporting processes, and activities, as well as ad‑hoc compliance‑related projects. This role will report to the Associate Director, Human Resources.

Responsibilities

• Administer background check processes globally, including supporting vendor management, pre‑adjudicating results and escalating to HR leadership where needed.
• Manage candidate‑related authorisations/consents and jurisdiction‑specific disclosures.
• Support compliance‑related onboarding processes, including I‑9 for hires, bar‑related audits and new hire paperwork to ensure start‑date readiness.
• Assist with the completion of all compliance‑related reporting activities such as the EEO‑1, CA Pay Data Reporting, I‑9, and Limited Liability Partnership (LLP) reporting processes, ensuring accuracy, timeliness and adherence to regulatory standards.
• Assist with the maintenance and tracking of annual, new hire, and on‑demand compliance training programs, including harassment avoidance, workplace violence prevention, and other mandatory requirements.
• Assist with global liability insurance renewals and insurance‑related activities.
• Liaise with other departments to assist in the completion of client questionnaires.

Qualifications

• Exceptional attention to detail and organisation; critical thinking and sound judgement to analyse and resolve problems.
• Experience providing accurate, timely and responsive services on complex problems.
• Strong written and oral communication skills as well as interpersonal skills to maintain effective relationships with attorneys, professional staff and clients.
• Ability to maintain confidence of personal and highly sensitive information.
• Strong organisational skills with ability to prioritise multiple tasks and priorities, while meeting deadlines in a fast‑paced environment.

Experience

• At least one (1) year of HR, recruiting operations or compliance administration experience in a comparable role in a professional services environment preferred.
• Familiarity with SRA (Solicitors Regulation Authority) processes in London (e.g. foreign lawyer registrations) and/or other non‑US jurisdictions.
• Familiarity with international employment laws, practices and data privacy laws a plus.
• Proficient in Microsoft Office suite.
• Knowledge of SharePoint and Microsoft Teams desirable. Experience with background check vendor portals, including HireRight, preferred.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.