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For Companies At a Glance
- Tasks: Coordinate exciting client events and manage logistics for unforgettable experiences.
- Company: Join Gibson Dunn, a top global law firm with a vibrant culture.
- Benefits: Enjoy a competitive salary, professional growth, and a dynamic work environment.
- Why this job: Be at the heart of impactful events and make connections that matter.
- Qualifications: Strong communication skills and a knack for organisation are key.
- Other info: Flexible hours with opportunities to work evenings and weekends for events.
The predicted salary is between 36000 - 60000 £ per year.
Gibson Dunn, a leading global law firm, is seeking a detail-oriented Event Coordinator in our London office. The Event Coordinator will assist the broader events team in supporting the firm's client-facing events, charitable activities, and ticket assets. This position will work closely with the Events team and will report to the Sr. Manager, Client Events.
Responsibilities
- Coordinate on-site and remote logistics for client events, receptions, and entertainment.
- Manage event shipping needs, prepare name tags, place cards, and event materials.
- Update the InterAction CRM by entering contact information, tracking responses, and generating attendee and RSVP reports.
- Serve as a point of contact for internal event inboxes – respond to inquiries, flag issues, and ensure timely follow-up with clients and internal stakeholders.
- Research and recommend venues and vendors based on event needs; maintain up-to-date vendor databases.
- Collaborate with Accounting to track expected event charges, ensure timely invoice processing, and submit credit card expense memos with proper documentation.
- Oversee organization and inventory of branded materials and event supplies; track usage and recommend replenishment as needed.
- Maintain and proactively update internal department systems, including branded merchandise inventory and event ticketing schedules.
Qualifications
- Excellent written and verbal communication skills, with a professional presence and client service orientation.
- Proficient in Microsoft Office Suite, with advanced Excel, Word, and PowerPoint skills.
- Familiarity with InterAction or other CRM platforms preferred.
- Strong organizational and project coordination skills with exceptional attention to detail.
- Ability to prioritize tasks independently, manage competing deadlines, and adapt to shifting priorities.
- Knowledge of venues and vendors in the region and/or other major markets is a plus.
- Collaborative, solutions-oriented mindset with strong problem-solving skills under pressure.
- Willingness to work evenings and weekends as needed for events.
Experience
- 1–3 years of relevant experience in corporate event coordination, marketing, or business development; law firm or professional services experience a plus.
Event Coordinator employer: Gibson Dunn
Contact Detail:
Gibson Dunn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event coordinators, and don’t be shy about reaching out to people on LinkedIn. The more connections we make, the better our chances of landing that dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, apply through our website and follow up with a friendly email. A little persistence can go a long way in making you stand out from the crowd.
✨Tip Number 4
Prepare for interviews by researching the company and its events. Think about how your experience aligns with their needs and come ready with questions. We want to show them that we’re not just a good fit, but the perfect fit!
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Coordinator role. Highlight your relevant experience in event coordination and any specific skills that match the job description, like your proficiency in Microsoft Office or CRM platforms.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for event coordination and how your previous experiences make you a perfect fit for the team at Gibson Dunn. Don’t forget to mention your client service orientation!
Show Off Your Attention to Detail: Since this role requires exceptional attention to detail, make sure your application is free from typos and errors. A well-organised application reflects your ability to manage event logistics effectively.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Gibson Dunn
✨Know Your Events
Before the interview, research Gibson Dunn's recent events and charitable activities. Familiarise yourself with their client-facing events to show your genuine interest and understanding of their work. This will help you connect your experience with their needs.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational skills and attention to detail. Discuss specific instances where you successfully managed event logistics or coordinated multiple tasks under pressure. This will demonstrate your ability to thrive in a fast-paced environment.
✨Master the Tech
Brush up on your Microsoft Office skills, especially Excel, Word, and PowerPoint. If you have experience with CRM platforms like InterAction, be ready to discuss how you've used them in past roles. This will show you're technically savvy and ready to hit the ground running.
✨Be Ready to Problem-Solve
Think of scenarios where you faced challenges during an event and how you resolved them. During the interview, be prepared to share these stories to illustrate your collaborative and solutions-oriented mindset. This will highlight your ability to handle pressure and adapt to changing priorities.
