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- Tasks: Support the operations team with admin and technical tasks in a fast-paced environment.
- Company: Join Gi Group, a leading recruitment firm committed to diversity and inclusion.
- Benefits: Enjoy flexible working options and a supportive team culture.
- Why this job: Gain valuable experience in a dynamic setting while contributing to operational excellence.
- Qualifications: Strong admin skills and proficiency in Microsoft Office are essential; SAP knowledge is a plus.
- Other info: This is a temporary role with opportunities for growth and development.
The predicted salary is between 28800 - 43200 £ per year.
The Technical Administrator/PSO will provide administrative and technical support to the operations team. The ideal candidate will be a skilled administrator with a background or interest in technical documentation and maintenance systems, ensuring accuracy, coordination, and compliance across our operational activities. The role supports operational delivery by enabling planning, coordination, reporting, and governance in a complex and fast-paced technical environment.
Key Responsibilities
- Administration & Organisation: Act as the first point of contact for all administrative tasks within the operations team, maintaining structure and ensuring clarity of documentation and communications.
- Financial Administration: Raise purchase requisitions and process invoices in SAP, maintaining financial accuracy and tracking against budgeted operational activities.
- Document Management: Maintain and update systems for technical documentation, drawings, and maintenance records, ensuring alignment with compliance and operational standards.
- Contractor & Supplier Coordination: Assist with contractor onboarding, scheduling, and engagement activities, including organising market engagement exercises as required.
- Risk Management Support: Coordinate risk workshops, manage updates to the operational risk register, and assist in preparing inputs for corporate reporting processes.
- Steering & Review Processes: Support the preparation and administration of operational steering groups and project reviews, capturing actions and ensuring follow-through.
- Governance & Continuous Improvement: Maintain governance frameworks, procedures, and lessons learned records to promote high-quality, consistent operational delivery.
- Reporting: Collate, validate, and submit performance data and documentation required for internal and external reporting cycles. Track action plans and monitor deadlines.
KNOWLEDGE AND SKILLS
Essential:
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- High attention to detail and accuracy in record keeping
- Confident self-starter with good organisational and communication skills
- Able to work independently or as part of a team
- Proactive, reliable, and adaptable under pressure
- Comfortable working with technical documentation and operational uncertainty
- Ability to manage confidentiality and sensitive information appropriately
Desirable:
- Working knowledge of SAP or other ERP systems
- Familiarity with maintenance management systems
- Experience working in a technical, industrial, or operational environment
- Strong communication and influencing skills
- Motivated by continuous improvement and setting up new systems or standards
QUALIFICATIONS AND EXPERIENCE
ESSENTIAL:
- Proven experience delivering high-quality administrative support in a professional setting
DESIRABLE:
- 3+ years' experience in administration, project support, or purchasing functions
- Exposure to operational delivery within complex or technical infrastructure projects
- Experience with databases and structured data management
For more information on this excellent temporary opportunity with our prestigious client please contact the recruitment team or apply online.
Technical Administrator employer: Gi Group
Contact Detail:
Gi Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Administrator
✨Tip Number 1
Familiarise yourself with SAP or other ERP systems, as this role involves financial administration and processing invoices. Having a basic understanding of these systems can give you an edge during the interview.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel, as you'll need to manage data and documentation effectively. Consider creating sample reports or spreadsheets to demonstrate your proficiency.
✨Tip Number 3
Prepare examples of how you've successfully managed administrative tasks in previous roles. Highlight your attention to detail and ability to maintain organisation under pressure, as these are key traits for this position.
✨Tip Number 4
Research the company’s operational processes and any recent projects they’ve undertaken. This knowledge will not only help you understand the role better but also show your genuine interest during the interview.
We think you need these skills to ace Technical Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and technical documentation. Emphasise your proficiency in Microsoft Office and any experience with SAP or ERP systems, as these are essential for the role.
Craft a Strong Cover Letter: In your cover letter, express your interest in the Technical Administrator position and explain how your skills align with the responsibilities outlined in the job description. Mention specific examples of your organisational skills and attention to detail.
Highlight Relevant Experience: When detailing your work history, focus on roles where you provided administrative support, particularly in technical or operational environments. Include any experience with document management and financial administration to demonstrate your suitability.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your information is clear and concise, reflecting your high attention to detail, which is crucial for this role.
How to prepare for a job interview at Gi Group
✨Showcase Your Organisational Skills
As a Technical Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised documentation or coordinated projects in the past, highlighting your attention to detail and ability to maintain clarity.
✨Familiarise Yourself with SAP
Since financial administration involves raising purchase requisitions and processing invoices in SAP, it's beneficial to brush up on your knowledge of this system. If you have experience with SAP or similar ERP systems, be ready to discuss it during the interview.
✨Prepare for Technical Documentation Questions
Given the role's focus on technical documentation, be prepared to discuss your experience with maintaining and updating such records. Think about specific instances where you ensured compliance and accuracy in documentation, as this will show your capability in handling the responsibilities of the role.
✨Demonstrate Your Proactive Approach
The ideal candidate is described as a confident self-starter. Be ready to share examples of how you've taken initiative in previous roles, whether it was improving processes, managing risk, or supporting project delivery. This will illustrate your adaptability and reliability under pressure.
