At a Glance
- Tasks: Coordinate transport, manage fleet compliance, and provide admin support for smooth campus operations.
- Company: Public sector organisation dedicated to community service in Rotherham.
- Benefits: Competitive salary, pension, car parking, and a supportive work environment.
- Other info: Opportunity to lead and mentor an apprentice while developing your career.
- Why this job: Be the key contact ensuring safety and efficiency across multiple campuses.
- Qualifications: Strong admin skills and experience in estates or facilities management.
The predicted salary is between 28019 - 28019 £ per year.
GI Group are seeking a highly organised, proactive individual to support the Estates team for our Public Sector client in Rotherham. This varied role combines transport coordination, fleet compliance, admin support, finance processing, and health & safety records management. You’ll be the key contact for Estates, helping keep operations running smoothly and safely.
Responsibilities
- Support smooth campus operations and safe fleet management.
- Act as the main contact for Estates.
- Liaise with staff, students, contractors, and emergency services.
- Support the Director and Estates team across three campuses.
- Manage minibus bookings, driver rotas, and fleet compliance.
- Respond to transport issues, delays, and accidents.
- Process orders, invoices, purchase orders, and contracts.
- Maintain CAFM/CRM systems and compliance records.
- Support emergency response, fire evacuations, and radio communication.
- Line manage the Estates Admin Apprentice.
Qualifications
- Experience in an estates or facilities environment with strong administrative skills.
- Strong understanding of regulations, compliance, and accurate recordkeeping.
- Ability to maintain systems and databases to a high standard.
- Excellent communication and relationship‑building skills across multiple sites.
- Experience supporting or supervising colleagues and managing workloads effectively.
- Level 2 qualification in English and Maths, or willingness to work towards this.
- Additional qualifications in business administration, customer service, or IT systems would be an advantage.
- Proficient in Microsoft or Google systems and online packages.
We welcome applications from candidates with transferable skills and relevant experience.
Estates Admin and Transport Coordinator in Rotherham employer: Gi Group
As a Public Sector employer in Rotherham, we pride ourselves on fostering a supportive and inclusive work culture that prioritises employee well-being and professional growth. Our Estates Admin and Transport Coordinator role offers a unique opportunity to contribute to the community while enjoying competitive benefits, including a pension scheme and car parking. Join us to be part of a dedicated team that values collaboration, safety, and continuous development across our campuses.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be just right for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Estates Admin and Transport Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Estates Admin and Transport Coordinator role. Highlight your admin skills, compliance knowledge, and any relevant experience in facilities management to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've managed transport coordination or supported teams in the past – we love a good story!
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application showcases your communication prowess. Keep it clear, concise, and professional – we want to see how you can build relationships through your writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Gi Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities like transport coordination and fleet compliance. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong administrative skills, prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss your experience with recordkeeping and compliance, as these are crucial for the position.
✨Communicate Effectively
This job involves liaising with various stakeholders, so practice your communication skills. Think of scenarios where you’ve had to build relationships or resolve issues. Clear and confident communication will show that you can handle the diverse interactions required in this role.
✨Prepare Questions
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, challenges in the role, or how success is measured. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
