At a Glance
- Tasks: Support project teams with planning, administration, and communication to ensure successful project delivery.
- Company: Join a dynamic team at Gi Group, committed to diversity and inclusion in the workplace.
- Benefits: Enjoy flexible working options, professional development opportunities, and a supportive work culture.
- Other info: Ideal for self-starters looking to grow in project management within a reputable organisation.
- Why this job: Be part of exciting projects, develop your skills, and make a real impact in a collaborative environment.
- Qualifications: Strong organisational skills and experience in project support are essential; familiarity with Microsoft Office is a must.
The predicted salary is between 28800 - 43200 € per year.
The Project Support Officer will be expected to provide all aspects of project support which will involve working closely with project teams and to help ensure that projects are adequately planned, resourced and supporting the team in delivering to high standards, on time and within set budget. The Project Support Officer will be expected to provide support to the Buried Networks Team in organising and following-up from regular Team meetings. Administrative duties will include supporting Project Managers with their meetings, taking minutes, updating risk registers and chairing meetings in the Project Managers absence. At all times the Project Support Officer reports to the Senior Project Manager for line management and development.
The Project Support Officer will work alongside Project Managers to ensure projects are successful in their development, execution and handover stages. The Project Support Officer will also be required, with the support of the Project Managers, to work or communicate with external parties including consultants, contractors, staff and organisations, members of the public or other stakeholders.
KEY RESPONSIBILITIES / DUTIES- Organisation and administration: the first point of contact within the Buried Network Team for organisation and administrative tasks, oversee on and off boarding of new project team members. Organise and chase up actions from project and Team meetings.
- Financial Administration: processing of purchase requisitions and invoices in SAP.
- Permitting and Licencing: Assisting with the obtaining of required permits and licences for the projects and being the first point of contact for any enquiries and correspondence from regulatory bodies in relation to these permitting and licences applications.
- Document Management: updating and managing the document management systems, e.g. SharePoint / Kairnial / ThinkProject.
- Financial Project Control: preparation of updated budget estimates based on data from the Financial Controller, planned tasks / work packages, forecasts, and risk expectations. Compiling spend reports in support of Grant Funded projects.
- Risk Management: Administering Project risk reviews and chasing up actions from risk workshops.
- Project Steering and Decision-Making Processes: supporting the Project Managers in setting up work packages, preparing project reviews, and following up on recommendations.
- Project Practices and Governance: creating and maintaining the Project specific handbook based on the applicable Project Management methodology and other relevant documents and structures. Organisation, implementation, and follow-up of lessons learned workshops.
- Management Reporting: compiling and validating inputs required as part of the Project reporting cycle, as well as monitoring progress of open items and ensuring deadlines are met.
- Excellent knowledge of Microsoft Office applications e.g. MS365, Word, Excel, Outlook, PowerPoint etc.
- Strong commercial acumen and/or contractual experience.
- High degree of initiative, commitment, and reliability, and an organised and structured work style.
- Adaptable, someone who can work successfully with uncertainty.
- Self-starter with a high level of drive.
- Able to take initiative and ownership of responsibilities and drive to completion.
- Someone who pays close attention to details and can connect them to the overall project picture.
- A promoter of diversity and inclusion in the workplace.
- Able to work under pressure and maintain high level of concentration.
- Able to work individually as well as part of a team.
- Ability to maintain confidentiality.
- Knowledge of SAP ERP.
- Working knowledge of Document Management System, ideally Kairnal or SharePoint.
- Knowledge of Microsoft Project & PowerBi.
- Strong communication and influencing skills, proficient at addressing team audiences and/or senior colleagues.
- Passionate about setting up something new, building new processes and setting new standards.
- Excellent attention to detail.
- Good experience of providing high quality project administrative support.
- At least 3 years professional experience working in either project management, business administration or Local Authority permitting processes.
- Experience working in complex technical projects in the realisation and/or development phase would be beneficial; attained or working towards a project management qualification (e.g: APM, Prince2, or PMI).
- Diploma or relevant equivalent experience and/or training.
Project Support Officer in Bristol employer: Gi Group
As a Project Support Officer with us, you'll thrive in a dynamic work environment that values collaboration and innovation. We offer comprehensive training and development opportunities to help you grow your career while enjoying a supportive culture that promotes diversity and inclusion. Located in a vibrant area, our team is dedicated to delivering high-quality projects on time and within budget, ensuring that your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Project Support Officer in Bristol
✨Tip Number 1
Familiarise yourself with project management methodologies like APM, Prince2, or PMI. Understanding these frameworks will not only help you in interviews but also demonstrate your commitment to the role and your ability to contribute effectively.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Being proficient in these tools is essential for managing budgets and creating presentations, which are key aspects of the Project Support Officer role.
✨Tip Number 3
Network with professionals in project management and related fields. Attend industry events or join online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 4
Demonstrate your adaptability and problem-solving skills during any interactions with us. Share examples from your past experiences where you've successfully navigated challenges, as this will highlight your suitability for a dynamic role like the Project Support Officer.
We think you need these skills to ace Project Support Officer in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in project administration and support. Emphasise your organisational skills, attention to detail, and any experience with project management methodologies.
Craft a Strong Cover Letter:In your cover letter, explain why you are passionate about the Project Support Officer role. Mention specific skills that align with the job description, such as your proficiency in Microsoft Office applications and your ability to manage documentation effectively.
Showcase Relevant Experience:When detailing your work history, focus on roles where you provided administrative support in projects. Highlight any experience with financial administration, risk management, or document management systems like SharePoint.
Demonstrate Soft Skills:The role requires strong communication and teamwork abilities. Use examples from your past experiences to illustrate how you've successfully collaborated with teams or managed stakeholder communications.
How to prepare for a job interview at Gi Group
✨Show Your Organisational Skills
As a Project Support Officer, you'll need to demonstrate your ability to organise and manage tasks effectively. Be prepared to discuss specific examples of how you've successfully organised meetings, managed documentation, or followed up on actions in previous roles.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of Microsoft Office applications, especially Excel and SharePoint. If you have experience with SAP or other document management systems, be ready to highlight that as well.
✨Emphasise Your Attention to Detail
Attention to detail is crucial for this role. Prepare to provide examples of how your meticulous nature has positively impacted project outcomes, whether through risk management or financial administration.
✨Demonstrate Your Communication Skills
You'll be working closely with various stakeholders, so showcasing your strong communication skills is essential. Think of instances where you've effectively communicated complex information or facilitated discussions in team settings.
