Management Assistant in City of London

Gi Group Staffing Solutions Ltd, working on behalf of their market leading renewable energy client, are recruiting for a Management Assistant. This role is expected to last for at least 6 months and to start as soon as possible. You will be expected to work partly remotely and partly from our client's office in central London. The type of candidate we require is someone who feels very comfortable working proactively and independently.

As a dynamic and motivated Management Assistant (MA), you will be working closely with Heads of the different functions. You will organise and take responsibility for scheduling, prioritising, and effectively managing the needs of the Directors and Heads of the different business functions including Strategy and Asset Management, assisting in the coordination of processes and people, and ensuring that our leaders have exactly what they need to optimally fulfil their role.

As an important member of the team, you'll make decisions and provide advice based on your familiarity with the business and what your function needs. You will manage priorities while arranging and coordinating business trips, scheduling meetings, keeping an eye on timing and costs, supporting wider teams where needed, and effortlessly keeping up with the fast pace of the functional teams. You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement. As the functional MA, you will also have oversight of the invoicing process carried out by the functions.

Key Responsibilities / Duties:

• Provide varied administrative support to help your Director / Heads Of be as efficient and effective as possible.
• Provide diary management.
• Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available.
• Prepare presentations and materials for meetings with customers, partners, and other internal and external stakeholders.
• Prepare documents for external and internal communications.
• Prepare internal and external reporting packs for our business, deals, and projects.
• Event planning and organisation with stakeholders.
• Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity.
• Support onboarding coordination and induction plans for new starters.
• Document management and control.
• Support Director and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing, and general financial management, using SAP and DocuSign.

Essential skills required:

• Relevant experience as a team administrator or similar, with broad responsibility.
• Outstanding communication and teaming skills, always competent and professional in dealing with clients and co-workers.
• Coordination and improvisation talent, with an integrative personality and good conflict resolution skills.
• Strong motivation, flexibility, and commitment, along with absolute trustworthiness, discretion, and responsibility.
• Proficient in MS Office programs, especially Outlook and PowerPoint.
• Excellent written and communication language skills.

If you think you have the skills we're looking for, then we want to hear from you. To apply for this role please send your CV or if you have any questions please do not hesitate to contact the recruitment team.

Gi Group Staffing Solutions Ltd are an Equal Opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.