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- Tasks: Support Directors by managing schedules, meetings, and project coordination.
- Company: Join a leading renewable energy company with a dynamic team culture.
- Benefits: Flexible working arrangements and opportunities for professional growth.
- Why this job: Be a key player in a fast-paced environment while making a real impact.
- Qualifications: Strong communication skills and experience in administrative support.
- Other info: Inclusive workplace committed to diversity and equal opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Gi Group Staffing Solutions Ltd, working on behalf of their market leading renewable energy client are recruiting for a Management Assistant. This role is expected to last for at least 6 months & to start asap. You will be expected to work part remotely & partly from our client's office in central London. In light of this, the type of candidate that we require is someone who feels very comfortable working proactively and independently.
As a dynamic and motivated Management Assistant (MA), you will be working closely with Heads of the different functions. You will organise and take responsibility for scheduling, prioritising, and effectively managing the needs of the Directors and Heads of the different business functions including Strategy and Asset Management, assisting in the coordination of processes and people, and ensure that our leaders have exactly what they need to optimally fulfil their role.
As an important member of the team, you'll make decisions and provide advice based on your familiarity with the business and what your function needs. You will manage priorities while arranging and coordinating business trips, scheduling meetings, keeping an eye on timing and costs, supporting wider teams where needed and effortlessly keep up with the fast pace of the functional teams. You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement. As the functional MA, you will also have oversight of the invoicing process carried out by the functions.
Truly smart, team-oriented people will comprise the teams that surround you. MAs actively participate in office life, are proactive, flexible and willing to help fellow team members, and collaborate across functions.
Key Responsibilities / Duties
- Provide varied administrative support to help your Director/Heads Of be as efficient & effective as possible
- Provide diary management.
- Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
- Prepare presentations and materials for meetings with customers, partners and other internal and external stakeholders
- Prepare documents for external and internal communications
- Prepare internal and external reporting packs for our business, deals and projects
- Event planning and organisation with stakeholders
- Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity
- Support onboarding coordination and induction plans for new starters
- Document management and control
- Support Director with and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing and general financial management, using SAP and DocuSign
Essential skills required:
- Relevant experience as a team administrator or similar, with broad responsibility
- Outstanding communication and teaming skills and are always competent and professional in dealing with clients and co-workers
- Coordination and improvisation talent, with an integrative personality and good conflict resolution skills
- Strong motivation, flexibility, and commitment
- Absolute trustworthiness, discretion, and responsibility
- Proficient in MS Office programs, especially Outlook and PowerPoint
- Excellent written and communication language skills
If you think you have the skills we're looking for, then we want to hear from you. To apply for this role please send your CV or if you have any questions please do not hesitate to contact the recruitment team.
Gi Group Staffing Solutions Ltd are an Equal Opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Locations
Management Assistant in City of London, London employer: Gi Group
Contact Detail:
Gi Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant in City of London, London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Management Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since you'll be working in renewable energy. Think about how your skills can help their leaders thrive and be ready to share specific examples.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience with diary management and event planning. Use real-life scenarios to demonstrate how you’ve kept things running smoothly in fast-paced environments.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and making a difference!
We think you need these skills to ace Management Assistant in City of London, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Management Assistant role. Highlight your administrative support experience, diary management skills, and any relevant projects you've worked on.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and motivation. Explain why you're excited about this role and how you can contribute to the team. Remember, we love proactive and dynamic individuals!
Showcase Your Communication Skills: Since communication is key in this role, ensure your written application is clear and professional. Use proper grammar and structure, and don’t forget to proofread before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you into our system quickly!
How to prepare for a job interview at Gi Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Assistant. Familiarise yourself with the key tasks mentioned in the job description, like diary management and event planning. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Proactive Nature
Since the role requires someone who can work independently and proactively, prepare examples from your past experiences where you've taken initiative. Whether it’s managing a project or improving a process, be ready to discuss how you’ve made things run smoother without being asked.
✨Master the Art of Communication
As a Management Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to showcase your communication skills and interest in the role.
✨Be Ready for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving and coordination skills. Think about potential challenges you might encounter in this role and how you would handle them. This will not only show your critical thinking but also your ability to adapt in a fast-paced environment.
