Transport Coordinator in Bicester

Location: Bicester

Salary: £13.02 per hour

Hours: 04:00 - 16:00, 12 hour shift

Shift Pattern: 4 on 4 off

Contract: Temporary // Potentially leading to permanent

We're looking for an organised, detail-focused Transport Coordinator to support a busy transport operation and ensure full compliance with transport legislation, working for a well-known food distribution centre.

Overview of the Role:

As Transport Administrator, you will be responsible for all day-to-day transport administration, supporting drivers and the transport management team to ensure routes run smoothly, paperwork is accurate, and the operation remains legally compliant at all times.

Key Responsibilities:

• Accurately deploy drivers and record all relevant statistics in the transport system.
• Debrief drivers on return to depot and input all data into the transport system.
• Scan all PODs onto the system and ensure they are signed and dated by customers.
• Check drivers' returns notes are fully completed so credits can be issued, ensuring returns notes are attached to PODs.
• Download driver digital tachographs during debrief and report any infringements.
• Record all vehicle defects on the defect log and ensure related paperwork is filed (completed defects, nil defects etc.).
• Print all PODs and IDT (Inter Depot Transfer) paperwork before routes/trunks are due out.
• Manage key control - ensure all customer keys are signed out/in and returned to the key cabinet.
• Ensure backhaul paperwork is fully completed by drivers.
• Action collection requests received via email and ensure relevant paperwork is included in the driver's route pack.
• Ensure all drivers have a fridge printout for the journey where required.
• Maintain clear communication with all in-house departments.
• Log and escalate all vehicle breakdowns, contacting the relevant parties and notifying the Transport Manager so customers can be informed.
• Allocate vehicles against route numbers and keep the tasking spreadsheet and vehicle status board (including VORs) fully up to date.
• Ensure drivers have everything needed to complete their route (e.g. maps, keys, route packs).
• Support legal compliance at all times across driver hours, WTD and vehicles.
• Forward holiday requests and payroll issues to the relevant manager.

Key Attributes:

• Strong customer focus and a solutions-driven approach.
• Confident communicator at all levels.
• Analytical mindset with good attention to detail.
• Commercial awareness and understanding of how costs impact the business.
• Team player with good people skills.
• Open minded, adaptable and able to embrace and influence change.
• Able to work under pressure in a fast-paced, competitive environment.
• Ethical, honest and reliable.
• Positive 'can do, will do' attitude.
• Able to deliver results and meet deadlines.

How to Apply:

If you have transport or logistics co-ordinator experience and are looking to join a busy, supportive team, please apply with your CV to [] or click 'Apply Now'. Should you require any support or assistance, please contact your local Gi Group office.

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