Transport Coordinator in Bicester

Transport Co-ordinator

Location: Bicester

Salary: £13.02 per hour

Hours: 04:00 – 16:00 12‑hour shift

Shift Pattern: 4 on 4 off

Contract: Temporary (potentially leading to permanent)

We’re looking for an organised, detail-focused Transport Coordinator to support a busy transport operation and ensure full compliance with transport legislation, working for a well‑known food distribution centre.

Overview of the Role

As a Transport Administrator, you will be responsible for all day‑to‑day transport administration, supporting drivers and the transport management team to ensure routes run smoothly, paperwork is accurate, and the operation remains legally compliant at all times.

Key Responsibilities

• Accurately deploy drivers and record all relevant statistics in the transport system.
• Debrief drivers on return to depot and input all data into the transport system.
• Scan all PODs onto the system and ensure they are signed and dated by customers.
• Check drivers’ return notes are fully completed so credits can be issued, ensuring return notes are attached to PODs.
• Download driver digital tachographs during debrief and report any infringements.
• Record all vehicle defects on the defect log and ensure related paperwork is filed (completed defects, nil defects, etc.).
• Print all PODs and IDT (Inter Depot Transfer) paperwork before routes/trunks are due out.
• Manage key control – ensure all customer keys are signed out/in and returned to the key cabinet.
• Ensure backhaul paperwork is fully completed by drivers.
• Action collection requests received via email and ensure relevant paperwork is included in the driver’s route pack.
• Ensure all drivers have a fridge printout for the journey where required.
• Maintain clear communication with all in‑house departments.
• Log and elevate all vehicle breakdowns, contacting the relevant parties and notifying the Transport Manager so customers can be informed.
• Allocate vehicles against route numbers and keep the tasking spreadsheet and vehicle status board (including VORs) fully up to date.
• Ensure drivers have everything needed to complete their route (e.g., maps, keys, route packs).
• Support legal compliance at all times across driver hours, WTD and vehicles.
• Forward holiday requests and payroll issues to the relevant manager.

Key Attributes

• Strong customer focus and a solutions‑driven approach.
• Confident communicator at all levels.
• Analytical mindset with good attention to detail.
• Commercial awareness and understanding of how costs impact the business.
• Team player with good people skills.
• Open minded, adaptable and able to embrace and influence change.
• Able to work under pressure in a fast‑paced, competitive environment.
• Ethical, honest and reliable.
• Positive “can do, will do” attitude.
• Able to deliver results and meet deadlines.