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- Tasks: Support the CEO with event planning and administrative tasks in a dynamic banking environment.
- Company: Ghana International Bank, a leader in specialised financial services for Africa.
- Benefits: Gain valuable experience, develop skills, and work in a diverse and inclusive culture.
- Other info: Flexible working style and opportunities for career advancement.
- Why this job: Join a team that values your input and helps you grow while making an impact.
- Qualifications: Degree or equivalent, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
Ghana International Bank is a leading provider of specialised financial services to Africa's growing companies and institutions, by leveraging our UK presence, client-focused capabilities, and strong relationships with global financial institutions.
Summary Description of Role
To provide an effective, efficient, and responsive administrative support service to the Executive Assistant (EA) to the Chief Executive Officer (CEO). The post holder will be required to assist in all aspects of event planning, administration and organisation including being present at relevant events.
Responsibilities
- Event Administration
- Coordinate with internal staff, clients, and vendors to establish the requirements for the Bank events.
- Locate resources, visit sites, and lead pre-event meetings to help EA to the CEO make decisions about event design.
- Help plan and facilitate logistics for all the Bank events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
- Build and maintain a database of industry contacts, vendors, and venues.
- Assist in the delivery of any of the Bank events by providing administrative support for the development of programmes and course materials.
- Provide support for the Bank events (e.g., summer school), including administration of delegates materials such as registration, catering, event guides, recordings, name badges and evaluation forms (not an exhaustive list).
- Lead on the planning and delivery of assigned small events under the supervision of the EA to the CEO.
- Assist with diary management for the CEO: including booking meetings, collating expenses receipts, writing letters and emails, creating sheets and documents.
- Support Board and other Executive related meetings and preparations.
- Book and make all travel arrangements (taxi/transport) and book all foreign travel for all employees traveling on GHIB Company business.
- General administrative and clerical duties including, but not limited to typing, photocopying, emailing, and manage hard copy and electronic filing systems.
- Assist in coordinating visitor schedules for the CEO.
- Any other duties assigned from time to time by the EA to the CEO.
Skills and Competencies
- Proven success in event planning or coordination.
- Strong interpersonal and communication skills.
- Excellent organisational skills, including multitasking, time management, and attention to detail.
- Ability to handle pressure and make good decisions quickly.
- Flexible and collaborative working style.
- Resilient and able to work under pressure.
Experience
- Proven experience of administration work.
- Experience in building and maintaining positive business relationships.
Qualifications
- Degree or Equivalent.
IT Skills
- Proficient use of MS Office Applications - Word, Outlook, Excel, PowerPoint or similar applications.
GHIB are committed to cultivating a diverse, inclusive and empowering culture, so please apply if you meet the majority of these competencies.
Administration officer in London employer: Ghana International Bank
Contact Detail:
Ghana International Bank Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration officer in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get involved in relevant events! Attend industry meet-ups or conferences where you can showcase your event planning skills. This not only helps you gain experience but also puts you in front of potential employers.
✨Tip Number 3
Don’t underestimate the power of social media! Use platforms like LinkedIn to connect with professionals in the banking sector. Share your insights and engage with their content to get noticed.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Administration officer in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in event planning and administration. We want to see how your skills align with the role, so don’t hold back on showcasing your achievements!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed multiple tasks or events in the past. We love a good story about how you kept everything on track under pressure!
Be Personable: Strong interpersonal skills are key for this position. In your application, let your personality shine through! Share experiences where you’ve built positive relationships with colleagues or clients, as we value collaboration and communication.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ghana International Bank
✨Know Your Events Inside Out
Make sure you research the types of events Ghana International Bank typically hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This will show your genuine interest and help you stand out.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly.
✨Brush Up on Your Communication Skills
Since this role requires strong interpersonal skills, practice articulating your thoughts clearly. You might be asked about how you handle communication with clients and vendors, so have some scenarios in mind where you effectively resolved issues or built relationships.
✨Demonstrate Flexibility and Resilience
Be prepared to discuss how you've handled pressure in previous roles. Share specific examples where you adapted to changes or overcame challenges, as this will resonate well with the bank's need for a flexible and resilient team member.