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- Tasks: Support the CEO with event planning and administrative tasks in a dynamic banking environment.
- Company: Ghana International Bank, a leader in specialised financial services for Africa.
- Benefits: Gain valuable experience, develop skills, and work in a diverse and inclusive culture.
- Other info: Flexible working style and resilience are key to thriving in this role.
- Why this job: Join a team that values collaboration and offers opportunities to make an impact.
- Qualifications: Degree or equivalent, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
Ghana International Bank is a leading provider of specialised financial services to Africa’s growing companies and institutions, by leveraging our UK presence, client-focused capabilities, and strong relationships with global financial institutions.
Summary Description of Role
To provide an effective, efficient, and responsive administrative support service to the Executive Assistant (EA) to the Chief Executive Officer (CEO). The post holder will be required to assist in all aspects of event planning, administration and organisation including being present at relevant events.
Responsibilities
- Event Administration
- Coordinate with internal staff, clients, and vendors to establish the requirements for the Bank events.
- Locate resources, visit sites, and lead pre-event meetings to help EA to the CEO make decisions about event design.
- Help plan and facilitate logistics for all the Bank events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
- Build and maintain a database of industry contacts, vendors, and venues.
- Assist in the delivery of any of the Bank events by providing administrative support for the development of programmes and course materials.
- Provide support for the Bank events (e.g., summer school), including administration of delegates materials such as registration, catering, event guides, recordings, name badges and evaluation forms (not an exhaustive list).
- Lead on the planning and delivery of assigned small events under the supervision of the EA to the CEO.
- Administrative support
- Assist with diary management for the CEO: including booking meetings, collating expenses receipts, writing letters and emails, creating sheets and documents.
- Support Board and other Executive related meetings and preparations.
- Book and make all travel arrangements (taxi/transport) and book all foreign travel for all employees traveling on GHIB Company business.
- General administrative and clerical duties including, but not limited to typing, photocopying, emailing, and manage hard copy and electronic filing systems.
- Assist in coordinating visitor schedules for the CEO.
- Any other duties assigned from time to time by the EA to the CEO.
Skills and Competencies
- Proven success in event planning or coordination.
- Strong interpersonal and communication skills.
- Excellent organisational skills, including multitasking, time management, and attention to detail.
- Ability to handle pressure and make good decisions quickly.
- Flexible and collaborative working style.
- Resilient and able to work under pressure.
Experience
- Proven experience of administration work.
- Experience in building and maintaining positive business relationships.
Qualifications
- Degree or Equivalent.
IT Skills
- Proficient use of MS Office Applications - Word, Outlook, Excel, PowerPoint or similar applications.
GHIB are committed to cultivating a diverse, inclusive and empowering culture, so please apply if you meet the majority of these competencies.
Administration officer employer: Ghana International Bank
Contact Detail:
Ghana International Bank Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Administration Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your event planning skills on display! If you've organised events before, be ready to chat about your experiences during interviews. Share specific examples of how you coordinated logistics and managed multiple tasks – it’ll show you’re the perfect fit for the role.
✨Tip Number 3
Practice makes perfect! Before any interview, run through common questions with a friend or in front of the mirror. Focus on your communication skills and how you can demonstrate your organisational prowess under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Officer role. Highlight your event planning experience and any relevant administrative skills that match what we're looking for. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about this role and how your skills align with our needs. Be sure to mention any specific experiences that demonstrate your ability to handle pressure and multitask effectively.
Show Off Your Communication Skills: Since strong communication is key for this position, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail just as much as you do!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, it shows us you’re keen on joining our team at Ghana International Bank!
How to prepare for a job interview at Ghana International Bank
✨Know Your Events
Familiarise yourself with the types of events Ghana International Bank hosts. Research past events and think about how you can contribute to their success. This shows your genuine interest and helps you speak confidently about your ideas during the interview.
✨Master the Admin Tools
Brush up on your MS Office skills, especially Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles. You might even be asked to demonstrate your proficiency, so practice creating documents or spreadsheets that could be relevant to the role.
✨Showcase Your Communication Skills
Since this role requires strong interpersonal skills, prepare examples of how you've effectively communicated with clients, vendors, or team members in the past. Think about specific situations where your communication made a difference in event planning or administration.
✨Demonstrate Flexibility and Resilience
Be prepared to discuss how you've handled pressure and adapted to changing circumstances in previous jobs. Share stories that highlight your ability to multitask and stay organised, especially when things don’t go as planned. This will show you're a great fit for the dynamic environment at Ghana International Bank.