At a Glance
- Tasks: Manage office operations and provide PA support to senior management.
- Company: Join a leading specialist in intelligent drive technology.
- Benefits: Competitive salary, annual bonus, private health, and 20 days leave.
- Other info: Great career growth opportunities in a supportive environment.
- Why this job: Be the backbone of a dynamic team and enhance your organisational skills.
- Qualifications: Experience as an Office Manager/PA with strong planning skills.
The predicted salary is between 30000 - 43000 £ per year.
Our client is a specialist for intelligent drive technology and systems. Their customers are in diverse industries such as oil and gas, energy, mining, ship technology, rail and commercial vehicles. They are looking to employ on a full-time permanent basis an experienced Office Manager / PA. This role will be based in the Company premises in Croydon.
Drug and Alcohol related medical for all New Employees upon starting.
The Offer
- £30k to £43k depending on experience
- Hours are Mon-Thurs 08:30 to 16:30 and Fri 08:30 to 15:30, a 36.5-hour week
- 20 days annual leave + Bank Holidays
- Annual Bonus – Pro rata on year of joining
- Pension (3% Employee & 6% Employer)
- Life Assurance 3 x salary
- Private Health & Dental
- Cycle to work scheme
The Role
- Arrange meetings internally and externally, travel and accommodation and general administration duties for the MD and other members of the senior team.
- Carry out confidential tasks / personal administration for the MD and other members of the senior team.
- Work closely with the MD and senior team on all areas of the business.
- Take responsibility for the diaries of the senior team and booking of company/departmental/executive and client meetings.
- Compile meeting packs and take notes, ensure actions are completed for all senior meetings.
- Assistance with monthly expense forms / centrally diarising leave.
- Liaise with other Voith companies and other visitors to VTGB to arrange meeting information / agendas and dinners.
- Liaise with Managers on guest lists and invitations for company events.
- Control bookings for meeting rooms, teas, coffees and lunches for meetings.
- Manage reception, help with any queries on telephones, travel and accommodation.
Office Manager
- Manage all office contracts to include:
- Mobile phones and Landlines
- Cleaners / Window Cleaners / Gardeners / Office Plants / Shredders
- Coffee / Vending machines / Water boilers / Water Machines
- Premier Inn
- AirPlus credit cards
- Neopost
- Always be vigilant with regards to cost savings on all contracts every time a contract is up for renewal and in all areas of the business.
- Ensure constant supply of tea, coffee, sugar, water and other meeting sustenance are available.
- Renewing licences CLA, PRS, TV and ICO for the premises.
- Ordering office supplies to include any equipment, furniture or sustenance either from local suppliers or Voith approved suppliers in Germany.
- Functions – Arrange any functions as management see fit.
- Submitting expenses and signing off invoices.
- Go to person in absence of IT Administrator.
- Develop / amend all office / facility policies and procedures as required.
- Legal Agreements internal and external – ensure these are scanned and filed correctly in the safe.
- Keep the safe filing up to date and ordered.
- Website – Maintenance and update as and when needed.
- Projects as they arise / Arrange in house training courses.
The Person
- Proven track record as an Office Manager and Personal Assistant.
- Exceptional planning and organisational skills.
- Able to work on their own initiative.
- Must be advanced in Microsoft Word and Outlook.
- Knowledge of PowerPoint and Websites useful.
- Excellent communication skills and has the ability to relate to people on different levels within an organisation.
If this role sounds like you, please follow the prompts to apply or contact Gary at GHA Recruitment on 07930728977.
Office Manager / PA employer: GHA Recruitment
Join a forward-thinking company in Croydon that excels in intelligent drive technology and systems, offering a supportive work culture where your contributions are valued. With competitive salaries, generous annual leave, and comprehensive benefits including private health and dental care, this role as an Office Manager / PA provides ample opportunities for professional growth and development within a dynamic team environment. Experience a workplace that prioritises employee well-being and fosters collaboration across diverse industries.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / PA
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like GHA Recruitment.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like GHA Recruitment.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager / PA
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to GHA Recruitment.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of GHA Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at GHA Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with GHA Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at GHA Recruitment, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for GHA Recruitment could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at GHA Recruitment as they’re likely seeking a candidate who can enhance their workplace culture.
