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- Tasks: Manage daily operations, finances, and administration in a dynamic civil engineering firm.
- Company: Respected local civil engineering firm with a stable and supportive environment.
- Benefits: Permanent position, flexible hours, competitive salary, and comprehensive benefits package.
- Why this job: Join a well-established team and make a real impact in a varied role.
- Qualifications: Experience in office management or finance, especially in construction or civil engineering.
- Other info: Enjoy a comprehensive handover and opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a well-respected local civil engineering firm, is seeking an experienced and highly organised Office Manager to join their team on a permanent basis. This is a rare opportunity to step into a stable, long-standing role due to retirement, with a full handover provided.
As Office Manager, you will oversee the day-to-day financial and administrative operations of the business, ensuring everything runs smoothly and efficiently. You will be responsible for supporting the Director and site teams, managing administrative processes, and will act as the first point of contact for clients, suppliers, and contractors. This role would suit someone who enjoys working independently, takes ownership of their responsibilities, and thrives in a varied, fast-paced environment.
Finance & Accounts Responsibilities- Managing company accounts to trial balance level using Sage
- Preparing financial records for the external accountant and responding to queries
- Producing monthly cash flow reports and monitoring bank accounts
- Performing bank reconciliations
- Managing purchase ledger, including checking and inputting supplier invoices
- Processing supplier payments
- Managing the sales ledger, including issuing sales invoices (including Reverse Charge VAT)
- Conducting credit control
- Preparing monthly journals (payroll, expenses, etc.)
- Handling CIS returns and issuing subcontractor statements
- Administering weekly payroll and pension processes
- Submitting PAYE information
- Completing quarterly HMRC VAT returns
- Preparing and submitting documentation for CHAS Health & Safety Accreditation
- Managing Achilles Accreditation submissions
- Preparing and submitting tender documents via Public Contract Scotland
- Issuing tenders to clients and subcontractors
- Managing subcontractor administration
- Preparing site Health & Safety files
- Creating defined cost sheets for additional works
- Managing company insurances and legal documentation
- Updating the training matrix
- Handling all incoming calls, emails, and correspondence
- General office management including filing, utilities, and stationery
- Previous experience in an Office Manager or similar senior administrative/finance role within construction or civil engineering
- Strong working knowledge of Sage 50 Accounts and Sage Payroll
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Good general IT skills
- Strong organisational skills and ability to manage workload independently
- High attention to detail
- Permanent, stable position
- Flexibility around weekly hours (to be agreed with the Director)
- Comprehensive handover period
- Competitive salary (discussed at interview stage)
- Benefits package (discussed during telephone interview)
If you have the required experience and are looking for a varied and responsible role within a respected local business, please submit your CV to Coleen Farrell at GH Resourcing as soon as possible.
Office Manager employer: Gh Resourcing Limited
Contact Detail:
Gh Resourcing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering field and let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success as an Office Manager.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to finance and administration. We want you to feel confident discussing your experience with Sage and managing accounts, so rehearse until it feels natural!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in office management or finance, especially within construction or civil engineering, to show us you’re the right fit.
Showcase Your Skills: Don’t forget to emphasise your proficiency with Sage 50 Accounts and Sage Payroll. We want to see that you’ve got the technical know-how to manage financial records and payroll processes effectively.
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points for your responsibilities and achievements to make it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Gh Resourcing Limited
✨Know Your Numbers
As an Office Manager, you'll be dealing with financial records and accounts. Brush up on your knowledge of Sage 50 Accounts and be ready to discuss how you've managed financial processes in the past. Be prepared to share specific examples of cash flow reports or bank reconciliations you've handled.
✨Showcase Your Organisational Skills
This role requires strong organisational skills, so come armed with examples of how you've successfully managed multiple tasks or projects simultaneously. Think about times when you streamlined processes or improved efficiency in your previous roles.
✨Demonstrate Your Communication Skills
As the first point of contact for clients and suppliers, effective communication is key. Prepare to discuss how you've handled difficult conversations or resolved conflicts in the past. Highlight your experience in managing correspondence and documentation.
✨Familiarise Yourself with Health & Safety Regulations
Since this position involves preparing Health & Safety documentation, it’s a good idea to brush up on relevant regulations. Be ready to discuss any experience you have with CHAS or Achilles Accreditation, and how you’ve ensured compliance in previous roles.