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- Tasks: Manage company accounts, prepare financial records, and oversee office administration tasks.
- Company: Reputable civil engineering firm with a supportive team environment.
- Benefits: Flexible hours, competitive salary, and opportunities for professional growth.
- Why this job: Join a respected firm and play a key role in their financial operations.
- Qualifications: Experience in bookkeeping and proficiency in Microsoft Office and Sage.
- Other info: Office-based role with a chance to learn from experienced colleagues.
The predicted salary is between 28800 - 43200 £ per year.
Our client, a well-respected local civil engineering firm, is seeking a Bookkeeper/Office Administrator to join their team on a permanent basis. Currently, the position offers 4 days per week, from 9am to 5pm (28 hours total) however, there is flexibility regarding weekly hours, which will be arranged with the director before commencement. The role will be entirely office-based at the company’s location near Kilmarnock.
This vacancy arises from the retirement of a long-standing employee. The goal is to have the successful candidate onboard by mid to late March to ensure a comprehensive handover from the current bookkeeper, which will be invaluable.
The successful candidate will be the sole contact within the office and responsible for the following duties:
- Managing company accounts to trial balance level using Sage accounts package
- Preparing financial records for the accountant and addressing any queries
- Generating monthly cash flow reports and monitoring company bank accounts
- Performing bank reconciliations
- Overseeing the purchase ledger, including checking and inputting supplier invoices
- Processing supplier payments
- Managing the sales ledger, including preparing and issuing sales invoices, including Reverse Charge VAT
- Conducting credit control
- Preparing monthly journals for payroll, expenses, etc.
- Handling CIS returns and issuing subcontractor statements
- Administering weekly payroll and pension processes
- Submitting PAYE information
- Completing quarterly HMRC VAT returns
Administration Tasks:
- Preparing and uploading documentation for CHAS Health & Safety Accreditation
- Preparing and uploading information for Achilles Accreditation
- Preparing and submitting tender documents for Public Contract Scotland
- Issuing tenders to clients and subcontractors
- Typing general correspondence and emails
- Managing office filing
- Monitoring and responding to emails and letters
- Answering telephone enquiries and sometimes greeting visitors in person
- Administering company insurances and other legal requirements
- Preparing site health and safety files
- Creating defined cost sheets for unquoted additional works
- General office management, including utilities and stationery
- Managing subcontractor administration
- Updating the training matrix
Experience and Skill Requirements:
- Proficient use of Microsoft Office (Outlook, Word, Excel)
- Basic IT skills
- Sage 50 package
- Sage payroll
- Background in similar role within similar business
The successful candidate will enjoy several benefits, which will be discussed during the telephone interview stage. If you possess the required experience and would like to be considered for this position, please send your CV to Coleen Farrell at GH Resourcing as soon as possible.
Bookkeeper / Senior Office Administrator in Kilmarnock employer: Gh Resourcing Limited
Contact Detail:
Gh Resourcing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper / Senior Office Administrator in Kilmarnock
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering sector or related fields. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for that interview! Research the company and its projects, especially if they’re local. Show them you’re not just another candidate but someone genuinely interested in their work and ready to contribute.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions for bookkeeping and office administration roles, and don’t forget to highlight your experience with Sage and Microsoft Office.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Bookkeeper / Senior Office Administrator in Kilmarnock
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your proficiency with Sage accounts and Microsoft Office, as these are key for the role.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Bookkeeper/Office Administrator position. Mention your background in similar roles and how you can contribute to the team.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. Avoid jargon and make sure your experience is easy to understand. We want to see your qualifications without any fluff!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Gh Resourcing Limited
✨Know Your Numbers
As a Bookkeeper, you'll be dealing with financial records daily. Brush up on your knowledge of Sage accounts and be ready to discuss how you've used it in previous roles. Be prepared to explain your experience with bank reconciliations and cash flow reports.
✨Showcase Your Organisation Skills
This role involves a lot of administration tasks, so highlight your organisational skills. Bring examples of how you've managed multiple tasks or projects simultaneously. Discuss any systems you’ve implemented to keep things running smoothly in the office.
✨Prepare for Technical Questions
Expect questions about specific accounting practices, like handling VAT returns or payroll processes. Review the basics of CIS returns and be ready to explain your approach to credit control. This will show that you're not just familiar with the tasks but also understand their importance.
✨Demonstrate Your Communication Skills
Since you'll be the sole contact in the office, strong communication is key. Prepare to discuss how you handle inquiries, both in person and via email. Share examples of how you've effectively communicated with clients or colleagues to resolve issues or provide information.
