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- Tasks: Manage company accounts, prepare financial records, and oversee payroll processes.
- Company: Respected civil engineering firm with a strong local presence.
- Benefits: Flexible working hours, competitive salary, and a supportive team environment.
- Why this job: Join a stable company and play a key role in financial management.
- Qualifications: Experience with Sage accounts and strong organisational skills.
- Other info: Opportunity for growth and learning in a friendly office setting.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a well-respected local civil engineering firm, is seeking a Bookkeeper/Office Administrator to join their team on a permanent basis. Currently, the position offers 4 days per week, from 9am to 5pm (28 hours total) however, there is flexibility regarding weekly hours, which will be arranged with the director before commencement. The role will be entirely office-based at the company’s location near Kilmarnock. This vacancy arises from the retirement of a long-standing employee. The goal is to have the successful candidate onboard by mid to late March to ensure a comprehensive handover from the current bookkeeper, which will be invaluable.
The successful candidate will be the sole contact within the office and responsible for the following duties:
- Managing company accounts to trial balance level using Sage accounts package
- Preparing financial records for the accountant and addressing any queries
- Generating monthly cash flow reports and monitoring company bank accounts
- Performing bank reconciliations
- Overseeing the purchase ledger, including checking and inputting supplier invoices
- Processing supplier payments
- Managing the sales ledger, including preparing and issuing sales invoices, including Reverse Charge VAT
- Conducting credit control
- Preparing monthly journals for payroll, expenses, etc.
- Handling CIS returns and issuing subcontractor statements
- Administering weekly payroll and pension processes
- Submitting PAYE information
- Completing quarterly HMRC VAT returns
- Preparing and uploading documentation for CHAS Health
Bookkeeper / Senior Office Administrator employer: Gh Resourcing Limited
Contact Detail:
Gh Resourcing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper / Senior Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering sector or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for the interview by brushing up on your Sage accounts knowledge. We all know that confidence is key, so practice answering common questions and be ready to showcase your skills with real examples from your past experience.
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
✨Tip Number 4
Apply through our website for a smoother process! It’s super easy and ensures your application gets the attention it deserves. Plus, we’re always here to help if you have any questions along the way.
We think you need these skills to ace Bookkeeper / Senior Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Bookkeeper/Office Administrator role. Highlight relevant experience with Sage accounts and any financial management skills that match what our client is looking for.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this position. Mention your familiarity with tasks like bank reconciliations and payroll processes, and show your enthusiasm for joining a well-respected firm.
Showcase Your Attention to Detail: In a role like this, attention to detail is key! Use examples in your application that demonstrate your ability to manage financial records accurately and efficiently.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Gh Resourcing Limited
✨Know Your Numbers
As a Bookkeeper, you'll be dealing with financial records daily. Brush up on your knowledge of Sage accounts and be ready to discuss how you've used it in previous roles. Be prepared to explain your experience with bank reconciliations and managing ledgers.
✨Showcase Your Organisation Skills
This role requires excellent organisational skills. Bring examples of how you've managed multiple tasks or projects simultaneously. Discuss any systems you’ve implemented to keep track of invoices, payments, and reports, as this will show your potential employer that you can handle the responsibilities of the position.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like resolving discrepancies in financial records or managing tight deadlines. Think of examples from your past experiences where you successfully navigated similar challenges, as this will demonstrate your problem-solving abilities.
✨Understand the Company Culture
Research the civil engineering firm and understand its values and culture. Be ready to discuss why you want to work there specifically and how you can contribute to their team. This shows that you're not just looking for any job, but that you're genuinely interested in being part of their organisation.
