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- Tasks: Support global training events with administration and data processing tasks.
- Company: Join a dynamic team focused on seamless event management.
- Benefits: Work Monday to Friday, 9am-5pm, with potential for career growth.
- Why this job: Perfect for organized individuals eager to learn in a fast-paced environment.
- Qualifications: Strong communication skills and proficiency in Microsoft Office 365 required.
- Other info: Opportunity to interact with diverse stakeholders and manage exciting events.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a highly organised and motivated individual to join our client's dynamic team as an Administration Assistant. This exciting role will involve providing support for the global administration of training events, ensuring seamless operations before, during, and after each event.
The ideal candidate will play a crucial role in data processing and event management tasks while interacting with a diverse range of stakeholders, including venue staff, trainers, and clients.
Key Responsibilities:
- Administration and Data Processing: Manage course bookings and event data on the company’s event management system.
- Event Creation and Coordination: Create and manage training events on our event management portal, maintaining accurate delegate registers.
- Training Material Management: Order and pack training materials, coordinate with third-party suppliers for delivery.
- Client Interaction: Respond to client inquiries on course availability and liaise with both clients and internal teams.
- Virtual Classroom Setup: Build Cloud Classroom (virtual classroom) sessions as required.
- Communication: Regularly communicate with delegates, bookers, venue staff, internal technical support, and trainers.
- Event Calendar Management: Update and maintain the company event calendar.
- Private Event Bookings: Work closely with other teams to facilitate private event bookings.
Key Skills & Attributes:
- Highly organised with an excellent attention to detail
- Personable communication style, both written and verbal
- Proficient in Microsoft Office 365 (Word, SharePoint, Excel, Outlook, OneDrive)
- Strong team player with the ability to collaborate effectively
- Ability to manage multiple tasks and prioritise in a fast-paced environment
- Calm under pressure with the ability to adapt to changing priorities
Preferable Experience:
- Experience with shipping (domestic and international)
- Event coordination or administration experience
- Client and supplier liaison experience
- Digital-first approach and familiarity with online event platforms
This is a fantastic opportunity to develop your career in event administration with potential to progress within the company.
The position will cover 35 hours per week, Monday – Friday, 9am – 5pm with one hour for lunch.
If you are highly organised, eager to learn, and ready to take on a variety of administrative tasks in a fast-paced environment, we would love to hear from you – please send your CV to Coleen Farrell at GH Resourcing, as soon as possible.
Administration Assistant employer: Gh Resourcing Limited
Contact Detail:
Gh Resourcing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarize yourself with event management systems and tools. Since the role involves managing course bookings and event data, having hands-on experience or knowledge about these platforms will give you an edge during the interview.
✨Tip Number 2
Practice your communication skills! As you'll be interacting with various stakeholders, being able to convey information clearly and effectively is crucial. Consider role-playing scenarios to boost your confidence.
✨Tip Number 3
Showcase your organizational skills by preparing a mock event plan. This could include timelines, task lists, and how you would manage multiple priorities. It demonstrates your proactive approach and ability to handle fast-paced environments.
✨Tip Number 4
Research the company’s previous events and their feedback. Understanding their style and what clients appreciate can help you tailor your responses and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administration Assistant position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV: Customize your CV to highlight relevant experience and skills that align with the job requirements. Emphasize your organizational skills, attention to detail, and any previous experience in event coordination or administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for applying and how your background makes you a great fit for the role. Mention specific examples of your experience with data processing, client interaction, and managing multiple tasks.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Gh Resourcing Limited
✨Show Your Organisational Skills
As an Administration Assistant, being highly organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or events, showcasing your attention to detail and ability to prioritise effectively.
✨Demonstrate Your Communication Style
Since the role involves interacting with various stakeholders, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with clients, trainers, and team members in previous roles.
✨Familiarise Yourself with Microsoft Office 365
Proficiency in Microsoft Office 365 is essential for this position. Brush up on your skills in Word, Excel, and Outlook, and be prepared to discuss how you've used these tools in your previous administrative roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to adapt quickly to changing priorities or manage unexpected challenges during an event.
