Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate logistics for events, ensuring a seamless delegate experience from start to finish.
- Company: Emota is an award-winning global events agency creating impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, health insurance, and more perks.
- Why this job: Join a dynamic team, travel internationally, and make a real impact in event management.
- Qualifications: Previous event management experience or a degree in event management is preferred.
- Other info: Diversity and inclusion are valued; all backgrounds are encouraged to apply.
The predicted salary is between 28800 - 43200 £ per year.
You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do …
- Delegate and Database Management: Set-up and administer event websites, including collation and inputting of delegate details.
- Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation.
- Manage attendee communications and associated timelines.
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme.
- Produce signage, badges, on-site manuals and other documentation.
- Order currency, uniforms, mobile phones, laptops and other on-site equipment.
- On-site attendance at events.
- Help with the selection of venues and production of event proposals.
Client Liaison and Development:
- Setting-up and maintenance of client files from confirmation of event to completion and evaluation.
- Manage client communications and associated timelines.
- Foster the development of your client account by managing delegate relationships through operational delivery.
Budget Management:
- Deliver financial aspects of events following company processes.
- Assist with identification and documentation of cost avoidance / saving measures.
- Comply with company and client invoicing processes.
- Help with scope management.
- Help prepare budgets and final reconciliations within agreed timelines.
What do you need to have …
- Live within a commutable driving distance of either our London or Manchester offices in the UK.
- Either previous event management experience or a degree in event management.
- Team motivator and professional team member.
- A focus on accuracy, consistency and dedicated to customer service.
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite.
- With enthusiasm in abundance, you will be organised.
- The flexibility to travel overseas.
A bit about us …
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Co-ordinator employer: Gh Gruppe
Contact Detail:
Gh Gruppe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Co-ordinator
✨Tip Number 1
Familiarise yourself with the latest trends in event management. Understanding current best practices and technologies can give you an edge during interviews, showing that you're proactive and knowledgeable about the industry.
✨Tip Number 2
Network with professionals in the events industry. Attend local events or join online forums to connect with others who work in similar roles. This can lead to valuable insights and potential referrals for the position.
✨Tip Number 3
Prepare to discuss your organisational skills and experience managing logistics. Be ready to share specific examples of how you've successfully coordinated events or managed multiple tasks simultaneously, as this is crucial for the role.
✨Tip Number 4
Research Emota and their recent projects. Understanding their client base and the types of events they organise will help you tailor your conversation during the interview, demonstrating your genuine interest in the company.
We think you need these skills to ace Meetings and Events Project Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management or related fields. Emphasise any previous roles where you coordinated logistics, managed budgets, or liaised with clients.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organisational skills and ability to manage delegate relationships effectively.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the role, such as proficiency in Excel and Microsoft Office Suite, attention to detail, and customer service orientation. Provide examples of how you've used these skills in past roles.
Showcase Flexibility and Enthusiasm: Emphasise your willingness to travel and your passion for creating engaging experiences. This can set you apart from other candidates who may not express the same level of commitment to the role.
How to prepare for a job interview at Gh Gruppe
✨Showcase Your Event Management Experience
Be prepared to discuss your previous experience in event management or any relevant projects you've worked on. Highlight specific examples where you successfully coordinated logistics, managed budgets, or improved delegate experiences.
✨Demonstrate Your Communication Skills
Since client liaison is a key part of the role, practice articulating how you manage client communications and timelines. Be ready to share examples of how you've built relationships with clients or stakeholders in past roles.
✨Familiarise Yourself with the Company
Research Emota and understand their values, mission, and the types of events they organise. This will help you tailor your answers and show genuine interest in the company during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations during events. Think of scenarios where you had to adapt quickly and how you ensured a successful outcome.
