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- Tasks: Prepare quotes, manage suppliers, and coordinate procurement for maintenance projects.
- Company: Join a leading M&E and Maintenance company in Maidstone.
- Benefits: Competitive salary of £30k, with opportunities for growth and development.
- Why this job: Be part of a dynamic team focused on accuracy and efficiency in a supportive environment.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school or college students looking to kickstart their career in procurement.
The predicted salary is between 24000 - 36000 £ per year.
My client, a leading M&E and Maintenance company, is currently recruiting for a Maintenance Quotes and Procurement Coordinator to join their Estimating Team. You will be responsible for preparing quotes and maintaining suppliers and subcontractors, and coordinating the procurement and delivery of parts. Your primary focus will be on accuracy, timeliness, and cost-efficiency, ensuring we maintain high service levels across quoting, purchasing, and supply chain functions.
Main Duties
- Receive and review quote requests; compile the initial quote and relevant details for the estimating team.
- Liaise with internal teams (sales, engineers, estimators) to ensure accuracy and completeness of information to increase likelihood of quote acceptance.
- Ensure timely handover of quotes to estimators.
- Track the status of quotes to ensure timely submission to customers and escalate quotes that customers have not responded to.
Procurement & Supply Chain Management:
- Source and negotiate with suppliers and subcontractors to ensure best value, quality, and reliability.
- Build and maintain strong relationships with key suppliers and subcontractors.
- Maintain a database of approved suppliers and subcontractors, including performance records.
- Monitor and manage lead times and delivery schedules.
- Liaise with Accounts regarding suppliers/subcontractors invoice status and keep the planners updated.
Parts & Logistics Coordination:
- Place and track orders for parts and materials required for quote jobs.
- Coordinate delivery schedules to ensure timely arrival at job sites or with engineers.
- Communicate with engineers to confirm part requirements and delivery details.
- Handle any discrepancies, delays, or issues with suppliers or deliveries.
- Liaise with planners to keep customers informed of progress on quoted jobs.
- Update the status of the jobs once parts have been delivered/ready to be collected so the Engineer Planner can book the job in with the customer.
Maintenance Quotes and Procurement Coordinator in Maidstone employer: GH Engage Limited
Contact Detail:
GH Engage Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Quotes and Procurement Coordinator in Maidstone
✨Tip Number 1
Familiarise yourself with the key suppliers and subcontractors in the M&E and maintenance sector. Understanding their strengths and weaknesses can help you negotiate better deals and build strong relationships, which is crucial for this role.
✨Tip Number 2
Brush up on your communication skills, especially when liaising with internal teams like sales and engineering. Being able to convey information clearly and effectively will ensure that quotes are accurate and timely, increasing your chances of success.
✨Tip Number 3
Get comfortable with tracking systems and databases used for managing quotes and supplier performance. Familiarity with these tools will not only streamline your workflow but also demonstrate your organisational skills during the interview process.
✨Tip Number 4
Showcase your problem-solving abilities by preparing examples of how you've handled discrepancies or delays in past roles. This will highlight your capability to manage challenges effectively, a key aspect of the Maintenance Quotes and Procurement Coordinator position.
We think you need these skills to ace Maintenance Quotes and Procurement Coordinator in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement, quoting, and supply chain management. Use specific examples that demonstrate your ability to maintain accuracy and timeliness in previous roles.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly your experience in liaising with internal teams and managing supplier relationships.
Showcase Relevant Skills: Emphasise skills such as negotiation, relationship building, and attention to detail. Provide concrete examples of how you've successfully sourced suppliers or managed procurement processes in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Maintenance Quotes and Procurement Coordinator role.
How to prepare for a job interview at GH Engage Limited
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Maintenance Quotes and Procurement Coordinator. Familiarise yourself with the key duties mentioned in the job description, such as preparing quotes, liaising with internal teams, and managing supplier relationships.
✨Demonstrate Your Organisational Skills
Since this role involves tracking quotes and coordinating deliveries, be prepared to discuss your organisational skills. Share examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
✨Showcase Your Communication Abilities
Effective communication is crucial for this position. Be ready to explain how you have liaised with different teams and maintained strong relationships with suppliers. Highlight any experiences where your communication skills led to successful outcomes.
✨Prepare Questions for the Interviewers
Having insightful questions ready shows your interest in the role and the company. Consider asking about their procurement processes, how they measure success in this role, or what challenges the team currently faces.
