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For Companies At a Glance
- Tasks: Prepare quotes, manage suppliers, and coordinate procurement for maintenance projects.
- Company: Join a leading M&E and Maintenance company in Maidstone, Kent.
- Benefits: Enjoy a competitive salary of £30k and potential for growth.
- Why this job: Be part of a dynamic team focused on accuracy and efficiency in a supportive environment.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school and college students looking to kickstart their career in procurement.
The predicted salary is between 24000 - 36000 £ per year.
My client, a leading M&E and Maintenance company, is currently recruiting for a Maintenance Quotes and Procurement Coordinator to join their Estimating Team. You will be responsible for preparing quotes and maintaining suppliers and subcontractors, and coordinating the procurement and delivery of parts. Your primary focus will be on accuracy, timeliness, and cost-efficiency, ensuring we maintain high service levels across quoting, purchasing, and supply chain functions.
Main Duties
- Receive and review quote requests; compile the initial quote and relevant details for the estimating team.
- Liaise with internal teams (sales, engineers, estimators) to ensure accuracy and completeness of information to increase likelihood of quote acceptance.
- Ensure timely handover of quotes to estimators.
- Track the status of quotes to ensure timely submission to customers and escalate quotes that customers have not responded to.
Procurement & Supply Chain Management:
- Source and negotiate with suppliers and subcontractors to ensure best value, quality, and reliability.
- Build and maintain strong relationships with key suppliers and subcontractors.
- Maintain a database of approved suppliers and subcontractors, including performance records.
- Monitor and manage lead times and delivery schedules.
- Liaise with Accounts regarding suppliers/subcontractors invoice status and keep the planners updated.
Parts & Logistics Coordination:
- Place and track orders for parts and materials required for quote jobs.
- Coordinate delivery schedules to ensure timely arrival at job sites or with engineers.
- Communicate with engineers to confirm part requirements and delivery details.
- Handle any discrepancies, delays, or issues with suppliers or deliveries.
- Liaise with planners to keep customers informed of progress on quoted jobs.
- Update the status of the jobs once parts have been delivered/ready to be collected so the Engineer Planner can book the job in with the customer.
Maintenance Quotes and Procurement Coordinator employer: GH Engage Limited
Contact Detail:
GH Engage Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Quotes and Procurement Coordinator
✨Tip Number 1
Familiarise yourself with the key suppliers and subcontractors in the M&E and maintenance industry. Understanding their strengths and weaknesses will help you negotiate better deals and build strong relationships, which is crucial for this role.
✨Tip Number 2
Brush up on your communication skills, especially when liaising with internal teams like sales and engineering. Being able to convey information clearly and effectively will ensure that quotes are accurate and timely, increasing your chances of success.
✨Tip Number 3
Get comfortable with tracking systems and databases used for managing quotes and supplier performance. Familiarity with these tools will allow you to efficiently monitor lead times and delivery schedules, which is essential for maintaining high service levels.
✨Tip Number 4
Showcase your problem-solving skills by preparing examples of how you've handled discrepancies or delays in past roles. This will demonstrate your ability to manage issues proactively, a key aspect of the Maintenance Quotes and Procurement Coordinator position.
We think you need these skills to ace Maintenance Quotes and Procurement Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement, quoting, and supply chain management. Use specific examples that demonstrate your ability to maintain accuracy and timeliness in previous roles.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Maintenance Quotes and Procurement Coordinator role. Emphasise your skills in liaising with internal teams and managing supplier relationships, showcasing how you can contribute to their success.
Showcase Relevant Skills: In your application, highlight skills such as negotiation, communication, and organisation. Mention any experience with databases or tracking systems that could be beneficial for maintaining supplier records and managing orders.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at GH Engage Limited
✨Know Your Quotes Inside Out
Make sure you understand the quoting process thoroughly. Be prepared to discuss how you would compile quotes and ensure accuracy, as this is a key part of the role.
✨Demonstrate Supplier Relationship Skills
Be ready to talk about your experience in building and maintaining relationships with suppliers and subcontractors. Highlight any successful negotiations you've conducted that resulted in cost savings or improved service.
✨Showcase Your Organisational Skills
Since the role involves tracking quotes and managing delivery schedules, be prepared to share examples of how you stay organised and manage multiple tasks effectively under pressure.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as delays in delivery or discrepancies with orders. Think through your problem-solving strategies and be ready to articulate them clearly.
