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- Tasks: Support the maintenance team with finance administration and contract management.
- Company: Leading name in Property Management with a dynamic team.
- Benefits: Competitive salary, hybrid work, and excellent career package.
- Why this job: Join a fast-paced environment and make a real impact in property management.
- Qualifications: 3+ years in Facilities Maintenance Administration and finance experience.
- Other info: Great opportunity for career growth in a supportive team.
The predicted salary is between 28800 - 43200 £ per year.
Facilities Contract Support Administrator - Slough/Hybrid role - 36k - Permanent Position - Excellent Package.
My client, a leading name in Property Management, is currently recruiting for an experienced Contract Support Administrator to join their team based in The City - London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration.
This role is Monday to Friday - 8.30-17.00 Hybrid.
Main Duties:- Assisting the Maintenance Team
- Raising Purchase Orders and placing orders for engineers, sub-contractors - Finance Administration
- Completing all paperwork for monthly billing - Health and Safety Compliance
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
- Compiling month end billing, inclusive of sales invoices + closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Producing monthly payroll including labour / on call and expenses report
- Maintaining engineer on call rota
- Maintenance of E-log books - Online portal for PPM planner
- Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
- Raising Quotes for client portfolio
- Must have Property Administration and Contract Support experience
- Experience working in a fast paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Contract Support Administrator in London employer: GH Engage Limited
Contact Detail:
GH Engage Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and facilities maintenance sectors. You never know who might have a lead on a role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your experience aligns with their needs, especially in finance administration and contract support.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in facilities maintenance and how you handle administrative tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contract Support Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Facilities Maintenance and Finance Administration. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract Support Administrator role. We love seeing your personality come through, so keep it engaging and relevant.
Showcase Your IT Skills: Since the role requires proficiency in IT and CAFM systems, make sure to mention any specific software you’ve used. We’re keen to know how tech-savvy you are, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at GH Engage Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities maintenance and finance administration. Familiarise yourself with common terms and processes, especially those related to raising purchase orders and managing invoices. This will show that you're not just a candidate, but someone who understands the industry.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in contract support and property administration. Think about times when you successfully managed multiple contracts or improved processes. This will help you demonstrate your value to the team.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle certain situations, like dealing with a late invoice or a compliance issue. Practise your responses to these scenarios so you can showcase your problem-solving skills and ability to work under pressure.
✨Communicate Effectively
Since the role involves liaising with both internal teams and external clients, practice clear and concise communication. Be prepared to discuss how you’ve positively responded to customer queries in the past, as this will highlight your interpersonal skills and commitment to excellent service.
