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For Companies At a Glance
- Tasks: Support the Facilities Management team and coordinate maintenance schedules and contractor records.
- Company: Join a dynamic company in Reigate, Surrey with a focus on facilities management.
- Benefits: Competitive salary of £30k plus a comprehensive package.
- Why this job: Be part of a team that ensures smooth operations and enhances workplace safety.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity to grow in a supportive environment with a focus on teamwork.
The predicted salary is between 24000 - 42000 £ per year.
My client are currently recruiting for a Facilities Administrator to be based in their offices in Reigate in Surrey.
Main Duties
- Provide administrative support to the Facilities Management team and Scheduling Engineers for work.
- Manage and update maintenance schedules, contractor records, and compliance documentation.
- Raise purchase orders and process invoices/PPMS.
- Coordinate site access for contractors and visitors.
- Log and track facilities requests, ensuring timely completion of works.
- Maintain accurate records and reports in line with company procedures.
- Support with health & safety documentation and audits.
Skills and Experience
- Previous experience in an administrative role, ideally within a facilities, property, or maintenance environment.
- Strong organisational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Confident using Microsoft Office and facilities management systems.
- Ability to work independently and as part of a team.
Facilities Administrator employer: GH Engage Limited
Contact Detail:
GH Engage Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills, like organisation and communication, fit perfectly with their needs.
✨Tip Number 3
Don’t just wait for job alerts! Regularly check our website for new opportunities. Applying directly through us can give you an edge over other candidates.
✨Tip Number 4
Follow up after interviews with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience, especially in facilities or property management. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Administrator role. Mention specific experiences that relate to managing schedules and compliance documentation, as these are key parts of the job.
Show Off Your Tech Skills: Since the role requires confidence in Microsoft Office and facilities management systems, make sure to mention any relevant software you’ve used. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at GH Engage Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with terms like maintenance schedules, compliance documentation, and health & safety audits. This will show that you're not just interested in the role but also knowledgeable about it.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely completion of works.
✨Communicate Clearly
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle a facilities request or communicate with contractors, so think through these scenarios beforehand.
✨Get Comfortable with Tech
As the job involves using Microsoft Office and facilities management systems, brush up on your tech skills. If you have experience with specific software, mention it during the interview. If not, express your willingness to learn and adapt quickly to new systems.
