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- Tasks: Support the maintenance team and manage finance administration tasks.
- Company: Leading name in Property Management with a dynamic team.
- Benefits: Competitive salary, hybrid work, and excellent career package.
- Why this job: Join a fast-paced environment and make a real impact in property management.
- Qualifications: 3+ years in Facilities Maintenance Administration and finance experience required.
- Other info: Great opportunity for career growth in a supportive team.
The predicted salary is between 28800 - 43200 £ per year.
Facilities Contract Support Administrator - Slough/Hybrid role - 36k - Permanent Position - Excellent Package
My client, a leading name in Property Management, is currently recruiting for an experienced Contract Support Administrator to join their team based in The City - London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration.
This role is Monday to Friday - 8.30-17.00 Hybrid.
Main Duties:
- Assisting the Maintenance Team
- Raising Purchase Orders and placing orders for engineers, sub-contractors - Finance Administration
- Completing all paperwork for monthly billing - Health and Safety Compliance
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
- Compiling month end billing, inclusive of sales invoices + closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Producing monthly payroll including labour / on call and expenses report
- Maintaining engineer on call rota
- Maintenance of E-log books - Online portal for PPM planner
- Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
Raising Quotes for client portfolio
Requirements:
- Must have Property Administration and Contract Support experience
- Experience working in a fast paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Contract Support Administrator employer: GH Engage Limited
Contact Detail:
GH Engage Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management sector and let them know you're on the hunt for a Contract Support Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Facilities Maintenance and Finance Administration. We recommend practising common interview questions and having examples ready that showcase your experience with CAFM systems and managing multiple contracts.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm for the role and keeps you on their radar.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you.
We think you need these skills to ace Contract Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Facilities Maintenance and Finance Administration. We want to see how your skills match the job description, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract Support Administrator role. We love seeing your personality come through, so keep it engaging and relevant.
Showcase Your Communication Skills: Since this role involves liaising with both internal and external customers, make sure to highlight your communication skills in your application. We value effective communicators who can optimise contract performance!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at GH Engage Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities maintenance and finance administration. Familiarise yourself with common terms and processes related to contract support, as well as the specific duties mentioned in the job description. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Experience
Prepare examples from your past roles that highlight your experience in property administration and contract support. Think about specific situations where you successfully managed paperwork, billing, or communication with clients. Being able to share these stories will demonstrate your capability and confidence.
✨Get Tech-Savvy
Since the role requires proficiency in IT and CAFM systems, make sure you’re comfortable discussing any relevant software you've used. If you have experience with specific tools, be ready to explain how you’ve utilised them to improve efficiency or accuracy in your previous roles.
✨Communicate Effectively
Effective communication is key in this role, so practice articulating your thoughts clearly and concisely. During the interview, be sure to listen actively and respond thoughtfully to questions. This will not only showcase your communication skills but also your ability to engage positively with both internal and external customers.
