Fleet, Payroll & Benefits Co-ordinator

Location: Derby, GB

Remote Work: 0 days at home (site based)

With a passion for life, join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge, we exist to make life‑saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Getinge UKI are seeking a highly organised and due‑diligent Fleet, Payroll & Benefits Co‑ordinator. In this exciting role, you’ll take ownership of our end‑to‑end payroll and benefits service while also overseeing our company fleet. You’ll ensure every colleague is paid accurately and on time, supported through clear and well‑managed benefits, and that our fleet operations run smoothly and efficiently. Alongside payroll and benefits, you’ll manage key elements of our fleet administration including company cars, salary‑sacrifice scheme, insurance, compliance and supplier relationships. You’ll also play a key role in improving processes, reporting and the overall colleague experience across payroll, benefits and fleet.

Key duties and responsibilities

• Fleet

• Manage the full vehicle lifecycle: ordering, delivery, handover, maintenance scheduling, and renewals.
• Monitor fleet costs, mileage, fuel & EV usage and relevant reporting to support the expense claim process, budgeting and forecasting.
• Ensure all vehicles comply with legal, safety and insurance requirements (MOTs, servicing, tax, driver documentation).
• Act as the main point of contact for fleet queries from colleagues and managers.
• Manage relationships with fleet providers, leasing companies, insurers and maintenance partners.
• Maintain up‑to‑date fleet records and support ongoing improvements to fleet processes and policies.
• Processing payment of fines and deductions where appropriate.

• Manage end‑to‑end UK payroll for colleagues across Getinge, ensuring accuracy, compliance and on‑time payments.
• Maintain and verify payroll data (hours, overtime, bonuses, deductions, absences, contractual changes).
• Ensure and document timely and accurate payments to HMRC, Pension providers and our third party payroll provider.
• Stay up‑to‑date with UK & IE payroll and employment tax regulations.
• Monitor Minimum wage.

• Administer and reconcile pension schemes, ensuring full compliance with auto‑enrolment and statutory requirements.
• Manage relationships with benefit providers.
• Oversee benefits including private medical insurance, life assurance, company cars and salary‑sacrifice schemes.
• Support colleagues with benefit queries and maintain accurate benefit records and reporting.
• Compile and submit P11D data to our third party payroll provider.

Who you are

At Getinge, we are looking for passionate individuals, who are agile, resilient, take responsibility for their development and focus on achieving excellence. They never compromise on quality and always act responsibly remembering that our customers always come first. They enjoy collaboration and working in diverse and international teams and embrace the future.

Knowledge, Skills and Experience

• Significant experience managing end‑to‑end UK payroll, ideally including hourly‑paid and salaried colleagues and/or multi‑site environments.
• Strong knowledge of UK payroll legislation, taxation and pensions, including auto‑enrolment.
• Confident user of payroll systems (experience with People First & Itrent tools is a bonus).
• Strong Excel skills – comfortable with pivot tables, VLOOKUP/XLOOKUP, SUMIF/S and using spreadsheets to reconcile and analyse data.
• High level of accuracy and attention to detail, with a focus on compliance and controls.
• Experience administering or supporting a fleet function, or the ability to quickly learn and manage fleet operations is highly desired.
• Experience working on system improvements, automation or finance system implementations and managing a SharePoint site is desirable.
• Experience of benefits administration would be highly desirable.

What we offer

We offer a competitive compensation and benefits package, to ensure we support your well‑being and goals. We understand that a healthy work‑life balance is important, so we offer a flexible approach to working patterns as well as a range of enhanced family friendly policies. Along with a competitive salary, we offer private healthcare, shopping discounts through Perkbox, and an Employee Assistance Programme. We have achieved the Better Health at Work Scheme Gold Award, through providing a range of resources, meetings, activities and training to employees to support their physical and mental health and wellbeing.

About us

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimise workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.

Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.