Grants Manager in Sheffield

The purpose of the role is to manage our funding programme for grants ≤ £5000, from application to grant closure. Your day-to-day focus will be on guiding NHS staff members through the application process, enabling them to obtain funding for their project ideas. We use Beacon as our CRM and Grants Management System: all our data is recorded in Beacon, and you will be reviewing submissions, recording information about applicants and their applications, and processing grant awards using this platform. Beyond this, you will be responsible for monitoring the small grants portfolio and reminding grant holders of their reporting obligations. This will vary depending on the nature of the grant, but it will likely consist of a short report, a case study or testimonials. You will support the Director of Grants in the delivery of an engagement plan to strengthen our relationships with NHS staff members and motivate them to develop funding proposals. You’ll be an excellent administrator with an eye for detail, and an engaging communicator with a passion to support charitable causes.

What you’ll be responsible for:

• Grant-Giving Programme: Design and manage competitive and strategic funding programmes aligned with Sheffield Hospitals Charity’s priorities. Oversee the full grant cycle for large grants (£5,000–£500,000+): From idea development and application review to decision-making, due diligence, activation, and evaluation. Work closely with applicants to shape proposals, address queries, and provide post-award support, ensuring a complete grant management service.
• Beacon CRM System Management: Work closely with the Data and Insights Officer to design and refine application forms, workflows and process improvements to ensure Beacon supports a user-friendly experience for applicants and the internal team. Support the ongoing development of Beacon by providing insight, testing new features and ensuring system processes align with operational needs. Support the grants team in using Beacon effectively and monitor data quality to ensure the system provides accurate actionable information for reporting and decision making.
• Impact Measurement & Reporting: Extract and analyse data from Beacon (and Access finance system), producing clear, actionable reports for internal teams and Trustees.
• Funding Innovation: Support the development and delivery of new funding calls, helping SHC become a more proactive and impact-led funder in line with the 2024–27 strategy.
• Compliance & Quality Assurance: Ensure adherence to internal policies, financial controls, charity law, and NHS funder standards. Manage grant documentation from inception to completion, audit trails, and performance monitoring.
• Cross-Organisational Coordination: Work collaboratively across Charity directorates and with external stakeholders to ensure alignment with NHS Trust needs. Present funding outcomes and performance to executive teams and stakeholders.
• Continuous Improvement: Monitor feedback and emerging best practice, recommending enhancements to programmes and processes.
• Team Leadership: Line-manage the Grants Officer, delegating tasks, offering mentorship, and ensuring capacity across the team.

We actively encourage applicants from diverse backgrounds especially from ethnically diverse, LGBTQ+ and disabled communities as well as those with lived experiences of tackling inequalities, as we believe diverse voices are instrumental in creating transformational change. Applicants must have the right to work in the UK. Unfortunately, we do not hold a sponsorship licence and therefore we are unable to offer visa sponsorship for this role.