At a Glance
- Tasks: Coordinate electrics for exciting events and exhibitions, ensuring everything runs smoothly.
- Company: GES, a global leader in the exhibitions industry, values innovation and sustainability.
- Benefits: Enjoy competitive salary, hybrid working, private medical insurance, and paid training.
- Other info: Opportunities for career progression and a commitment to diversity and inclusivity.
- Why this job: Join a dynamic team and make a real impact in the fast-paced events industry.
- Qualifications: Strong Excel skills and a positive attitude are essential; full training provided.
The predicted salary is between 30000 - 40000 £ per year.
Do you have a keen interest in the exhibition and events industry? Do you thrive in a fast‑paced environment? Do you have excellent Excel skills and a can‑do attitude? If YES, then this is the opportunity for you! GES are currently looking for an Electrics Coordinator/Administrator to join our Electrics Team based at the Excel in London. Full training will be provided for the successful candidate.
Role Purpose
You will be the main point of contact for the Electrics Team, carrying out coordination and planning preparation tasks and responsibilities. You will work closely with our sub‑contracted partners i.e.; labour, materials, equipment, ensuring excellent relationships are developed and maintained.
What you will do
- Using Clarity (MIS), complete and obtain data for each show, ensuring correct information is utilised and updated promptly.
- Prioritise and schedule all tasks according to show dates and plan schedules with the Electrics Team to ensure all deadlines and timescales are met.
- Working with Show Build Live, carry out and ensure all pre‑show preparation for Electrics is fulfilled.
- Update and maintain the Electrics team master schedule.
- Raise pick lists for electrical stock and ensure stock data is accurate at all times.
- Raise PO(s) where necessary, update our sub‑contractors with PO details and ensure full reconciliation with invoices post show.
- Book hotels and travel and prepare on‑site files for the Electrics delivery team.
- Working closely with other Electrics Coordinators to ensure all periods are covered through holiday/absence.
- Offer operational support to colleagues, particularly with our integral systems such as Clarity and Show Build Live. (Full training provided).
- Ensuring all email queries are replied to promptly, addressing urgent requests.
- Ensure correct uniform is available and quantities are ready for the on‑site delivery teams.
- Collaborate with our Transport colleagues on each event if required.
- Be instrumental in changes as the Central Planning team evolves.
- Perform other duties as assigned and deemed necessary of the position.
At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.
Who we are
GES is a global full‑service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership‑driven productions. Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.
Our Values
- Trust: Trust each other to always be honest and do what is right.
- Responsibility: Be responsible for our actions and deliver on our commitments.
- Understanding: People come first. Be understanding and compassionate.
- Excellence: Provide excellent service and execution.
This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.
Hours of work
Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.
Annual leave
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).
Development and Benefits
At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:
- Hybrid and flexible working
- Private Medical insurance
- Life Insurance
- Team days
- Paid training
In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents. Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.
Electrics Coordinator/Administrator employer: GES UK & Europe
GES is an exceptional employer that fosters a dynamic and inclusive work culture, particularly for those passionate about the exhibition and events industry. Located at the Excel in London, we offer comprehensive training, competitive salaries, and numerous opportunities for career progression, all while prioritising innovation and sustainability. Our commitment to employee well-being is reflected in our flexible working arrangements, generous annual leave, and a supportive environment that values diversity and personal growth.
StudySmarter Expert Advice🤫
We think this is how you could land Electrics Coordinator/Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the exhibition and events industry, especially those who work at GES. A friendly chat can open doors and give you insights that might just land you the job.
✨Tip Number 2
Show off your Excel skills! If you get the chance, demonstrate your proficiency during interviews or networking events. Maybe even bring along a mini project to showcase how you can use Excel to streamline processes.
✨Tip Number 3
Be proactive! Follow up after interviews with a thank-you email, reiterating your enthusiasm for the role. It shows you're keen and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the GES team.
We think you need these skills to ace Electrics Coordinator/Administrator
Some tips for your application 🫡
Show Your Passion:Let us know why you're excited about the exhibition and events industry! A genuine interest can really make your application stand out. Share any relevant experiences or projects that showcase your enthusiasm.
Excel Skills Matter:Since we’re looking for someone with excellent Excel skills, don’t forget to highlight your proficiency! Mention specific tasks you've accomplished using Excel, like data analysis or scheduling, to show us you’ve got what it takes.
Tailor Your Application:Make sure to customise your CV and cover letter for this role. Use keywords from the job description to demonstrate that you understand what we’re looking for. This shows us you’re serious about joining our team!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at GES UK & Europe
✨Know Your Stuff
Familiarise yourself with the exhibition and events industry. Research GES and their core values, especially around innovation and sustainability. This will help you demonstrate your genuine interest and align your answers with what they value.
✨Excel Skills on Display
Since excellent Excel skills are a must for this role, be prepared to discuss your experience with Excel. Consider bringing examples of how you've used it in past roles, or even practice some common functions and formulas to show off your proficiency.
✨Show Your Coordination Skills
Think of specific examples where you've successfully coordinated tasks or managed schedules. Be ready to explain how you prioritised tasks and ensured deadlines were met, as this is crucial for the Electrics Coordinator role.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, training opportunities, and how GES measures success in this role. This shows you're not just interested in the job, but also in how you can contribute to the team's success.
