Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate exhibitor graphics projects, manage invoicing, and communicate with clients and teams.
- Company: GES is a global leader in live events, creating unforgettable experiences for brands.
- Benefits: Enjoy career progression opportunities, a creative environment, and support from managers.
- Why this job: Join a dynamic team, work on exciting projects, and make a real impact in the events industry.
- Qualifications: Experience in exhibitions or events preferred; strong communication and organisational skills required.
- Other info: Flexible tasks and a collaborative culture await you at GES!
The predicted salary is between 30000 - 42000 £ per year.
Full details of the job.
Vacancy
Job Reference Number
Job Reference Number VN1318
Employment Type
Employment Type Permanent
Job Advert
Do you have experience within the exhibition and events industry? Do you thrive in a fast-paced environment?
GES is currently looking for a Project Coordinator to join our Graphics Team based in Birmingham.
Role Purpose:
To support the GES Exhibitor Graphics function by providing a full coordination service to the team, ensuring all tasks are performed efficiently, accurately, and in a timely manner, with projects coordinated in line with the client’s SLA.
Who we are
GES is a global, full-service face-to-face live events marketing partner. We create some of the most incredible events in the world – exhibitions, events, sales conferences, and exhibitions of all sizes. From initial strategy to show-stopping audiovisuals, to insightful measurement – and every detail in between – we bring brands to life!
Our mission is to create memorable event experiences. We foster an innovative, fast-paced, and creative environment for those who like to think, create, and work. Our team includes designers, account managers, marketing specialists, business pros, and artisans.
GES employees excel at collaborating and communicating.
What you will do
- Manage the Exhibitor Graphics invoicing system, ensuring invoices are checked and correspond to the correct Purchase Order (PO).
- Take initial face-to-face briefings from internal and external clients and start the planning process.
- Develop work schedules based on client requirements, identifying resources needed, including labour and travel bookings.
- Communicate show requirements to all departments within graphics and brief Design & Production accordingly.
- Provide a costing program to internal and external clients, listing all items and budgets.
- Generate quotes for off-the-shelf and bespoke products as required.
- Keep schedules updated and accessible on server and internal systems.
- Assist callers via phone and online chats with queries.
- Coordinate allocated graphic projects, ensuring client briefs are followed and graphics are accurate.
- Use internal PMS and SOP systems, as well as salesforce.com.
- Review and update the revenue tracker daily.
- Manage external courier systems, ensuring cost-effective usage and purchase order requests.
- Maintain and achieve departmental and personal KPIs and objectives.
- Create onsite job packs for the install team, ensuring accuracy and currency.
- Assist the project management team with ad hoc tasks as needed.
- Show flexibility in undertaking various skills or tasks at different times and locations.
- Represent the company professionally and stay informed about industry trends.
- Perform other duties as assigned.
Relationships
Develop and maintain positive working relationships internally and externally to facilitate growth and integration. Collaborate with and support GES employees, departments, suppliers, exhibitors, and organizers.
Development and Benefits
At GES, we provide tools for career progression, with internal opportunities and support from line managers. Progression is key to our growth.
#J-18808-Ljbffr
Project Coordinator - Exhibitors employer: GES - Global Experience Specialists
Contact Detail:
GES - Global Experience Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator - Exhibitors
✨Tip Number 1
Familiarise yourself with the exhibition and events industry. Understanding current trends, key players, and common challenges will help you speak confidently about your knowledge during interviews.
✨Tip Number 2
Network with professionals in the field. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities at GES.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan. This will showcase your ability to manage timelines and resources effectively, which is crucial for the Project Coordinator role.
✨Tip Number 4
Research GES's recent projects and case studies. Being able to discuss specific examples of their work will show your genuine interest in the company and how you can contribute to their mission.
We think you need these skills to ace Project Coordinator - Exhibitors
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the exhibition and events industry. Emphasise any project coordination roles you've held, showcasing your ability to manage tasks efficiently and meet deadlines.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the role and the company. Mention specific experiences that align with the responsibilities listed in the job description, such as managing invoicing systems or coordinating graphic projects.
Showcase Your Communication Skills: Since the role involves liaising with clients and various departments, highlight your communication skills. Provide examples of how you've successfully managed client relationships or collaborated with teams in previous roles.
Highlight Your Flexibility: The job requires flexibility in undertaking various tasks. Include examples in your application that demonstrate your adaptability and willingness to take on different responsibilities as needed.
How to prepare for a job interview at GES - Global Experience Specialists
✨Know the Company Inside Out
Before your interview, make sure to research GES thoroughly. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Demonstrate Your Coordination Skills
As a Project Coordinator, you'll need to showcase your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully coordinated projects, managed timelines, and communicated with various stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to project coordination. Think of scenarios involving tight deadlines, client communication, or unexpected changes, and be ready to discuss how you would approach them.
✨Showcase Your Flexibility and Adaptability
The role requires flexibility in undertaking various tasks. Be prepared to discuss times when you've had to adapt quickly to changing circumstances or take on new responsibilities, highlighting your ability to thrive in a fast-paced environment.
