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- Tasks: Support electrics planning and operations for exciting exhibitions and live events.
- Company: GES, a global leader in the exhibitions industry with a focus on innovation.
- Benefits: Competitive salary, private medical insurance, paid training, and volunteering days.
- Why this job: Join a dynamic team and make a real impact in the events industry.
- Qualifications: Highly organised, detail-oriented, and proficient in Microsoft Office.
- Other info: Opportunities for career progression and a commitment to diversity and inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
Full details of the job.
Vacancy
Job Reference Number
Job Reference Number VN1346
Employment Type
Employment Type Permanent
Job Advert
Are you ready to take your planning and administration expertise to the next level?
GES is seeking a dynamic and dedicated Electrics Planning Co-Ordinator to join our Central Planning team based at the Excel in London.
If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!
About the Role
As an Electrics Planning Co-Ordinator at GES, you will play a key role in supporting the Central Planning team, with a specific focus on electrics planning and operations. By following integrated planning processes and ensuring efficient administrative support and seamless communication with internal and external teams, you will contribute directly to the successful delivery of our electric\’s services at exhibitions and live events.
Key Responsibilities:
Perform daily works order checks, ensuring all instructions from systems such as our integrated Planning and Delivery system Show Build Live (SBL), Clarity and SOP are actioned.
Collating the correct information received from clients and internal stakeholders, typically Electrics Delivery, Client Relations, Service Centre and Finance teams.
Communicate with the Customer Care team and clients to confirm order accuracy and ensure deadlines are met.
Create purchase orders on SAGE X3 and Clarity for labour, materials, stationery, and other resources.
Updating SBL, to ensure all pre-show preparations are completed according to standard operating procedures.
Arrange travel and accommodation for the Electrics and wider team if required.
Ensure correct uniform is ordered, available, and prepared for the teams.
Provide administrative support within the Central Planning when required, including absence and holiday cover.
Actively support the development and enhancement of our planning processes, especially during the rollout of new IT systems.
Ideal Skills and Attributes
Highly organised with exceptional attention to detail
Confident in liaising with internal and external teams
Proactive, with a problem-solving mindset
Able to prioritise and manage multiple projects to meet deadlines
Strong working knowledge of Microsoft Office (e.g. outlook and Excel)
Interested in gaining experience with systems such as SAGE X3, Clarity, SBL and similar planning tools
Willingness to learn and adapt to evolving processes and new technologies
At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.
Who we are:
GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.
Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.
Our Values
We deliver our vision by embedding our values throughout our business:
Trust: Trust each other to always be honest and do what is right.
Responsibility: Be responsible for our actions and deliver on our commitments.
Understanding: People come first. Be understanding and compassionate.
Excellence: Provide excellent service and execution
Salary
This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.
Hours of work
Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.
Annual leave
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).
Development and Benefits
At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing.Our benefits include but are not limited to:
Private Medical insurance
Life Insurance
Team days
Paid training
Paid Volunteering days
Equal Opportunities
In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents.
Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.
Planning Coordinator Electrics (South) employer: GES - Global Experience Specialists
Contact Detail:
GES - Global Experience Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Planning Coordinator Electrics (South)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand what GES stands for and how you can contribute to their mission. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience and how it relates to the role of Electrics Planning Co-Ordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the GES team.
We think you need these skills to ace Planning Coordinator Electrics (South)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Electrics Planning Co-Ordinator role. Highlight your planning and administration skills, and show us how your experience aligns with our values at GES.
Show Off Your Attention to Detail: As a Planning Coordinator, attention to detail is key! Use specific examples in your application that demonstrate how you've successfully managed multiple projects or ensured accuracy in your previous roles.
Be Proactive in Your Communication: We love candidates who can communicate effectively! In your application, mention any experiences where you’ve liaised with different teams or clients to ensure smooth operations. It shows us you're ready for the fast-paced environment at GES.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with GES.
How to prepare for a job interview at GES - Global Experience Specialists
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Electrics Planning Co-Ordinator role. Familiarise yourself with terms like 'Show Build Live', 'SAGE X3', and 'Clarity'. This will show that you're genuinely interested and prepared.
✨Show Off Your Organisational Skills
Since this role requires exceptional attention to detail and organisation, be ready to share examples from your past experiences where you've successfully managed multiple projects or tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Communicate Like a Pro
Effective communication is key in this role. Practice how you would explain complex information clearly and concisely. Think about how you would liaise with different teams and clients, and be prepared to discuss your approach during the interview.
✨Embrace Learning and Adaptability
The job description highlights a willingness to learn and adapt to new technologies. Be ready to discuss how you've embraced change in previous roles and what steps you take to stay updated with new tools and processes. This will demonstrate your proactive mindset.
