Planning Coordinator Electrics (South)

Full details of the job.

Vacancy

Job Reference Number

Job Reference Number VN1346

Employment Type

Employment Type Permanent

Job Advert

Are you ready to take your planning and administration expertise to the next level?
GES is seeking a dynamic and dedicated Electrics Planning Co-Ordinator to join our Central Planning team based at the Excel in London.
If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!
About the Role
As an Electrics Planning Co-Ordinator at GES, you will play a key role in supporting the Central Planning team, with a specific focus on electrics planning and operations. By following integrated planning processes and ensuring efficient administrative support and seamless communication with internal and external teams, you will contribute directly to the successful delivery of our electric’s services at exhibitions and live events.

Key Responsibilities:
Perform daily works order checks, ensuring all instructions from systems such as our integrated Planning and Delivery system Show Build Live (SBL), Clarity and SOP are actioned.
Collating the correct information received from clients and internal stakeholders, typically Electrics Delivery, Client Relations, Service Centre and Finance teams.
Communicate with the Customer Care team and clients to confirm order accuracy and ensure deadlines are met.
Create purchase orders on SAGE X3 and Clarity for labour, materials, stationery, and other resources.
Updating SBL, to ensure all pre-show preparations are completed according to standard operating procedures.
Arrange travel and accommodation for the Electrics and wider team if required.
Ensure correct uniform is ordered, available, and prepared for the teams.
Provide administrative support within the Central Planning when required, including absence and holiday cover.
Actively support the development and enhancement of our planning processes, especially during the rollout of new IT systems.

Ideal Skills and Attributes
Highly organised with exceptional attention to detail
Confident in liaising with internal and external teams
Proactive, with a problem-solving mindset
Able to prioritise and manage multiple projects to meet deadlines
Strong working knowledge of Microsoft Office (e.g. outlook and Excel)
Interested in gaining experience with systems such as SAGE X3, Clarity, SBL and similar planning tools
Willingness to learn and adapt to evolving processes and new technologies

At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.
Who we are:
GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.
Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.
Our Values
We deliver our vision by embedding our values throughout our business:
Trust: Trust each other to always be honest and do what is right.
Responsibility: Be responsible for our actions and deliver on our commitments.
Understanding: People come first. Be understanding and compassionate.
Excellence: Provide excellent service and execution
Salary
This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.
Hours of work
Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.
Annual leave
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).
Development and Benefits
At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing.Our benefits include but are not limited to:
Private Medical insurance
Life Insurance
Team days
Paid training
Paid Volunteering days
Equal Opportunities
In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents.
Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.
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