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- Tasks: Coordinate operations for exciting events and ensure smooth delivery of services.
- Company: Join a dynamic team at GES, a leader in event solutions.
- Benefits: Gain valuable experience, work in a fast-paced environment, and enjoy flexible working options.
- Other info: Opportunity for career growth in the vibrant events industry.
- Why this job: Be part of a team that creates unforgettable experiences for clients worldwide.
- Qualifications: Strong organisational skills and a passion for customer service.
The predicted salary is between 30000 - 40000 £ per year.
GES is seeking a dynamic and dedicated Operations Coordinator to join our Show Ready team based at the NEC near Birmingham. If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you. Show Ready provides exhibitors with off the shelf stand solutions, complemented by enhancements such as branded furniture, AV and graphics.
Reporting to the Senior Project Manager, the Operations Coordinator will play a key role in ensuring the smooth administration, coordination and fulfilment of Show Ready packages. The Operations Coordinator is responsible for accurately processing orders, coordinating internal workflows, supporting Project Managers with show preparation and facilitating communication between internal teams, suppliers and clients. This role will also manage travel and accommodation bookings for Project Managers and provide wider administrative support to the Senior Project Manager where required.
Responsibilities
- Interpret confirmed orders from the sales team and input relevant details into Clarity MIS.
- Share artwork specifications and other order-related information with end clients.
- Manage client requirements, ensuring any changes are communicated to the sales team for appropriate action.
- Coordinate with third-party suppliers for platforms, AV, graphics and other elements.
- Coordinate with wider Operations teams, particularly floorcovering and electrics.
- Prepare operational documentation including schedules, pick lists and order information to support Project Managers.
- Maintain accurate records relating to orders, logistics and supplier communication.
- Take ownership of Show Ready administrative processes, including purchase orders, labour coordination, and travel.
Operations Coordinator - Show Ready employer: GES - Global Experience Specialists
Contact Detail:
GES - Global Experience Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator - Show Ready
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their values. Be ready to discuss how your skills align with their needs, especially in fast-paced environments like Show Ready. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It also keeps you fresh in the interviewer's mind as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. Plus, it helps us keep track of your application more easily.
We think you need these skills to ace Operations Coordinator - Show Ready
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Coordinator role. Highlight relevant experience and skills that match the job description, like your ability to manage orders and coordinate with teams. We want to see how you can bring your unique flair to our Show Ready team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about delivering exceptional service and how you thrive in fast-paced environments. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Communication Skills: As an Operations Coordinator, communication is key! In your application, demonstrate your ability to facilitate communication between teams and clients. Whether it's through your CV or cover letter, let us know how you've successfully managed client requirements and internal workflows in the past.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to us. Plus, we love seeing candidates who take the initiative to connect with us directly!
How to prepare for a job interview at GES - Global Experience Specialists
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around order processing and coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Operations Coordinator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed projects or coordinated teams. Highlight how you maintained organisation and communication, as this will resonate well with the interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the Show Ready team and their processes. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
✨Practice Your Communication Skills
Since the role involves liaising with clients and suppliers, effective communication is key. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your experiences.