Electrics Coordinator/Administrator in London

Do you have a keen interest in the exhibition and events industry? Do you thrive in a fast-paced environment? Do you have excellent Excel skills and a can-do attitude? If you are still reading, then this is the opportunity for you!

GES are currently looking for an Electrics Coordinator/Administrator to join our Electrics Team based at the Excel in London. Full training will be provided for the successful candidate.

Role Purpose: You will be the main point of contact for the Electrics Team, carrying out coordination and planning preparation tasks and responsibilities. You will work closely with our sub-contracted partners i.e.; labour, materials, equipment, ensuring excellent relationships are developed and maintained.

What you will do:

• Using Clarity (MIS), complete and obtain data for each show, ensuring correct information is utilised and updated promptly.
• Prioritise and schedule all tasks according to show dates and plan schedules with the Electrics Team to ensure all deadlines and timescales are met.
• Working with Show Build Live, carry out and ensure all pre-show preparation for Electrics is fulfilled.
• Update and maintain the Electrics team master schedule.
• Raise pick lists for electrical stock and ensure stock data is accurate at all times.
• Raise PO’s where necessary, update our sub-contractors with PO details and ensure full reconciliation with invoices post show.
• Book hotels and travel and prepare onsite files for the Electrics delivery team.
• Working closely with other Electrics Coordinators to ensure all periods are covered through holiday/absence.
• Offer operational support to colleagues, particularly with our integral systems such as Clarity and Show Build Live (Full training provided).
• Ensuring all email queries are replied to promptly, addressing urgent requests.
• Ensure correct uniform is available and quantities are ready for the on-site delivery teams.
• Collaborate with our Transport colleagues on each event if required.
• Be instrumental in changes as the Central Planning team evolves.
• Perform other duties as assigned and deemed necessary of the position.

At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.

Who we are: GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions. Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.

Our Values

• Trust: Trust each other to always be honest and do what is right.
• Responsibility: Be responsible for our actions and deliver on our commitments.
• Understanding: People come first. Be understanding and compassionate.
• Excellence: Provide excellent service and execution.

Salary: This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.

Hours of work: Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.

Annual leave: Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).

Development and Benefits: At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:

• Hybrid and flexible working
• Private Medical insurance
• Life Insurance
• Team days
• Paid training
• Paid Volunteering days

Equal Opportunities: In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents. Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.