At a Glance
- Tasks: Coordinate electrics for exciting events and exhibitions, ensuring everything runs smoothly.
- Company: GES, a global leader in live events marketing, creating unforgettable experiences.
- Benefits: Enjoy competitive salary, hybrid working, private medical insurance, and paid volunteering days.
- Other info: Opportunities for career growth and a supportive, inclusive work environment.
- Why this job: Join a dynamic team and make a real impact in the fast-paced events industry.
- Qualifications: Experience in events or electrics coordination is a plus; strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Do you have experience within the exhibition and events industry? Do you thrive in a fast-paced environment? GES are currently looking for an Electrics Planner to join our Electrics Team based at the Excel in London.
Role Purpose
Reporting into the Senior Electrical Planning Manager, you will be the planning point of contact for Electrics (South). Carrying out planning preparation tasks and responsibilities. You will be the main point of contact for our electrical sub‑contracted partners, ensuring excellent relationships are maintained and a high procurement status is maintained at all times.
Who We Are
GES is a global, full service face‑to‑face live events marketing partner. We create some of the most incredible events in the world – think exhibitions, events, sales conferences, and exhibitions of all sizes. From initial strategy to show‑stopping audio visual, to insightful measurement – and every detail in between – we bring brands to life! Our mission is to create memorable event experiences, and we count on you, our talented employees around the world to help us do it. We foster an innovative, fast‑paced and creative environment for those who like to think, create and work. Our incredible team includes designers, account management, marketing specialists, business pros and artisans – just to name a few. GES employees are great at collaborating and communicating.
You Will
- Using Clarity (MIS), complete and obtain data for each show, ensuring correct information is utilised and updated promptly.
- Work closely with the Business Process Manager on this task for additional training and reporting any issues.
- Assessing priorities daily (according to show dates) and discussing daily schedule (calendar) with the Electrics Team.
- Working with Show Build Live, carry out and ensure all pre‑show preparation for Electrics is fulfilled in accordance with our SOP’s and processes.
- Update and maintain the Electrics master schedule.
- Raise pick lists for electrical stock and ensure stock data is accurate at all times.
- Oversee the processing and quality assurance of works orders, interpretation and compilation of electrical grids. This will involve close liaison with associated team ie: Service Centre.
- Raise PO’s where necessary, update our sub‑contractors with PO details and ensure full reconciliation with invoices post show.
- Book hotels and travel and prepare onsite files / data for the Electrics delivery team.
- Working closely with the Electrics Planner (North) ensure all periods are covered through holiday/absence cover.
- Offer operational support to colleagues, particularly with our integral systems – Clarity and Show Build Live.
- Ensure new staff are assisted with training as required. This may mean at times working with other teams in Central Planning.
- Customer liaison and query resolution, ensuring email queries are replied to promptly, addressing urgent requests.
- Ensure correct uniform is available and quantities are ready for Delivery teams.
- Liaise closely with stakeholders throughout the business, including Commercial, Financial and Service Centre teams.
- Obtain IR35 certification for suppliers as required.
- Collaborate with our Transport colleagues on each event if required – working within parameters of sustainability and efficiency.
- Ensure revenue data streams match at all times, liaise with stakeholders as necessary.
- Be instrumental in the introduction of process and change of methods as the Central Planning team evolves.
- Perform other duties as assigned and deemed necessary of the position.
Relationships
You will be required to develop and maintain positive and progressive working relationships both internally and externally, to facilitate growth and integration across the business. You will be required to work collaboratively alongside and provide support to the GES employees/departments and suppliers/exhibitors/organisers.
Salary
This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.
Hours Of Work
This is a full‑time role working 37.5 hours per week. You may be required to work evenings and weekends during busy periods to meet the demands of the business, including overseas travel as required.
Annual Leave
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).
Development And Benefits
At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:
- Hybrid and flexible working
- Private Medical insurance
- Life Insurance
- Team days
- Paid training
- Paid Volunteering days
Equal Opportunities
In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents. Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.
Electrics Coordinator/Administrator employer: GES - Global Experience Specialists
GES is an exceptional employer, offering a dynamic and creative work environment at the Excel in London, where employees are encouraged to innovate and collaborate. With a strong focus on career development, GES provides numerous opportunities for internal progression, alongside a comprehensive benefits package that includes hybrid working, private medical insurance, and paid volunteering days. Join a team that values diversity and inclusivity, ensuring every individual can thrive and contribute their unique talents to create unforgettable event experiences.
Contact Details:
GES - Global Experience Specialists Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Electrics Coordinator/Administrator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the exhibition and events industry. Attend events, join relevant groups on social media, and don’t be shy to reach out to potential colleagues or mentors. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching GES and understanding our mission. Familiarise yourself with our projects and values so you can show us how you fit into our team. Practice common interview questions and think about how your experience aligns with the Electrics Coordinator role.
✨Tip Number 3
Show off your organisational skills! As an Electrics Coordinator, you'll need to juggle multiple tasks. Bring examples of how you've successfully managed projects or schedules in the past. This will demonstrate your ability to thrive in our fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us that you’re genuinely interested in joining our team at GES. Let’s make some incredible events happen together!
We think you need these skills to ace Electrics Coordinator/Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Electrics Coordinator role. Highlight your experience in the exhibition and events industry, and show us how you thrive in fast-paced environments. We want to see how your skills align with what we do at GES!
Show Off Your Communication Skills:Since this role involves liaising with various teams and stakeholders, it's crucial to demonstrate your communication prowess. Use clear and concise language in your application, and maybe even share examples of how you've successfully managed relationships in previous roles.
Be Detail-Oriented:Attention to detail is key in this position. When filling out your application, make sure there are no typos or errors. We appreciate candidates who take the time to ensure their submissions are polished and professional, just like the work we do at GES!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us that you're proactive and keen to join our team!
How to prepare for a job interview at GES - Global Experience Specialists
✨Know Your Stuff
Make sure you understand the basics of electrical planning and the tools mentioned in the job description, like Clarity and Show Build Live. Brush up on your knowledge about the exhibition and events industry, as this will show your genuine interest and expertise.
✨Show Your Team Spirit
Since collaboration is key in this role, be ready to discuss examples of how you've worked effectively with others in past jobs. Highlight your communication skills and any experience you have in maintaining relationships with subcontractors or stakeholders.
✨Be Organised
Prepare for questions about how you manage multiple tasks and priorities, especially in a fast-paced environment. You might want to share specific strategies or tools you use to stay organised, as this role requires juggling various responsibilities.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, upcoming projects, or how success is measured in this role. This shows that you're not just interested in the job, but also in how you can contribute to the company's goals.
