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For Companies At a Glance
- Tasks: Manage daily office operations, HR, and finance tasks in a dynamic law firm.
- Company: Join a reputable law firm in Haywards Heath with a strong focus on employee wellbeing.
- Benefits: Enjoy performance-related bonuses and a supportive work environment.
- Why this job: Be a key player in a vibrant team, enhancing your skills in a professional setting.
- Qualifications: Experience in office management, strong IT skills, and good financial acumen required.
- Other info: Fully office-based role with a two-stage interview process.
The predicted salary is between 36000 - 60000 £ per year.
Are you a highly organised, hands-on Office Manager looking to join a well-established law firm in Haywards Heath? We are recruiting on behalf of a reputable firm seeking a dynamic and proactive Office Manager to ensure the smooth day-to-day running of their operations.
The Role:
Reporting directly to the Senior Management Team, this varied and operationally focused role combines office management, HR, operations, and elements of finance. You will be a pivotal figure within the firm, supporting all areas to ensure high standards are consistently maintained.
Key Responsibilities:
- Overseeing the day-to-day management of the office, ensuring efficient operations.
- Providing IT support and liaising with external IT and case management system providers.
- Maintaining and updating HR records, managing training requirements, and overseeing staff inductions and development.
- Managing staff rotas, holiday scheduling, and chairing admin meetings.
- Stepping in to support the legal cashier during periods of absence (basic financial skills required).
- Organising staff social events and promoting employee wellbeing.
- Updating and maintaining firm policies, office manuals, and regulatory compliance (e.g., AML, CQS).
- Managing building maintenance, office supplies, and off-site archive storage.
- Handling client complaints and providing additional client support as needed.
The Ideal Candidate Will Have:
- Solid experience in office management within a professional services environment (legal sector experience highly desirable).
- Strong IT skills, particularly with case management systems.
- HR administration experience, with an understanding of staff management and welfare.
- Good financial acumen to assist with cashiering duties when required.
- Excellent communication, organisational and time-management skills, and keen attention to detail.
- A proactive, hands-on attitude with the ability to prioritise, delegate, and work under pressure.
Additional Information:
- Fully office based in Haywards Heath.
- Two-stage interview process: 1st stage via Teams, 2nd stage in-person.
- Two performance-related bonuses paid annually.
Office Manager employer: GerrardWhite
Contact Detail:
GerrardWhite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software and case management systems commonly used in law firms. Highlighting your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Demonstrate your understanding of HR processes by preparing examples of how you've successfully managed staff development and training in previous roles. This will show your potential employer that you're proactive and capable of handling their HR needs.
✨Tip Number 3
Prepare to discuss your experience in managing office operations, particularly in a professional services environment. Be ready to share specific challenges you've faced and how you overcame them to ensure smooth operations.
✨Tip Number 4
Research the law firm’s culture and values before your interview. Being able to articulate how your personal values align with theirs can demonstrate your commitment and fit for the role.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, particularly within a professional services environment. Emphasise any specific skills related to HR administration and financial acumen that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive attitude. Mention specific examples from your past roles that demonstrate your ability to manage operations effectively and support staff development.
Highlight IT Proficiency: Since strong IT skills are essential for this role, ensure you mention your experience with case management systems and any relevant IT support roles you've held. This will show that you can handle the technical aspects of the position.
Prepare for Interviews: Given the two-stage interview process, prepare for both virtual and in-person interviews. Be ready to discuss your previous experiences in detail, particularly how you've managed office operations and supported team welfare in past roles.
How to prepare for a job interview at GerrardWhite
✨Showcase Your Organisational Skills
As an Office Manager, your ability to organise and manage multiple tasks is crucial. Prepare examples from your past experiences where you successfully handled office operations, HR tasks, or financial duties to demonstrate your organisational prowess.
✨Familiarise Yourself with IT Systems
Since strong IT skills are essential for this role, make sure to research the specific case management systems used by the firm. Being able to discuss your experience with similar systems will show that you're ready to hit the ground running.
✨Prepare for HR and Financial Questions
Expect questions related to HR administration and basic financial skills. Brush up on your knowledge of staff management, training requirements, and any relevant financial processes to confidently address these topics during the interview.
✨Demonstrate a Proactive Attitude
The ideal candidate should have a hands-on approach. Be prepared to share instances where you took initiative in previous roles, whether it was improving office processes or enhancing employee wellbeing through social events.
