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- Tasks: Support daily school operations, coordinate contracts, and manage cafeteria systems.
- Company: Join a prestigious international school with a focus on German language and culture.
- Benefits: Enjoy paid leave, career progression, free meals, and casual dress code.
- Why this job: Make a difference in a vibrant educational environment while developing your skills.
- Qualifications: Degree or relevant experience in facilities management; strong organisational skills required.
- Other info: Dynamic role with opportunities for team-building and professional growth.
The predicted salary is between 24000 - 36000 £ per year.
The DSL is part of a long-standing tradition of excellence in the world-wide networks of more than 136 schools abroad. All schools are accredited and supported by the Federal Republic of Germany. DSL offers an appealing and challenging educational programme from Kindergarten to Abitur with a specific emphasis on German language and culture in a bi-lingual environment. The School has an extensive Administration Team. The DSL is set in beautiful, extensive grounds next to the river Thames and it is a wonderful environment for staff and children alike.
The Facilities Administrator forms part of the Administration team and supports the Facilities Manager. The role has to co-ordinate extensively across all departments and liaises with a wide range of stakeholders. The Facilities Administrator assists in overseeing daily school operations including maintenance, catering, cleaning, security, and all Health & Safety school requirements.
Main duties and areas of responsibilities:
- Assistance in coordination of School contracts, including maintenance, transport, catering, cleaning, gardening etc.
- Keep the School's cafeteria systems database and prices updated, communications with parents about cafeteria issues and spendings, produce cafeteria cards.
- Liaise with the catering contractor and assist with the organisation of hospitality events.
- Produce reports monthly.
- Security System Database maintenance, biometrics, access cards, staff vehicle registration.
- Responsible for staff and provider's ID badges.
- Process the department's purchase orders and invoices while keeping the budget spreadsheet updated daily. This includes credit card purchases and statement.
- Supervise day-to-day aspects of the cleaning requirements, inventory, special events requests.
- Be the leader of the School Travel Plan and the liaise person with TfL. This includes setting up two travel surveys in the school year as well as organise and document travel plan activities in the STARS school programme.
- Ensuring that the school's licensing remains current, including Premises Licences, Event Notices, PRS, PPL, PVSL, etc.
- Keep maintenance certificates, reports and checklists updated, including playground and sports equipment, tools, machines, First Aid boxes and defibrillators in School.
- Support the FM in the planning and organising of the H&S Committee.
- Organising H&S training and briefings, including First Aid courses, Manual Handling, Fire Marshall briefings and others.
- Responsible for accident reports and Riddor reports to HSE.
- Organise all vaccinations at the School run by the NHS and private Flu clinic for staff. This includes all communications with parents, and accompany the NHS staff and pupils on the day of the vaccination.
- Assist the FM in all his/her responsibilities if required.
Requirements Qualifications and Experience:
- Degree educated or similar qualifications, ideally in a Facilities relevant subject.
- 3-5 years' experience working, ideally (but not necessarily) within an education or health environment.
- Excellent organizational and time management skills.
- Strong MS Office 365 experience, Word and Excel.
- Prioritizing extensive task list throughout the day and dealing with shifting priorities.
- Work effectively under pressure.
- Experience using a variety of software applications.
- Experience working in a 'customer centric' environment.
- Knowledge of German desirable but not essential.
Personal attributes:
- Goes the 'extra-mile' to support all areas of the school.
- Team player who adapts quickly to colleagues from different demographics.
- Flexible, adapting quickly to the business needs of the school.
- Positive attitude and solution focused.
- Maintain highest level of confidentiality and integrity.
- Sympathetic to the needs of colleagues.
Other information:
- Paid annual leave.
- Paid sick leave.
- Career progression opportunities.
- Employee assistance programme (EAP).
- Free beverages.
- Free parking.
- Exclusive staff discounts / Partnerships.
- Casual dress code.
- Free or subsidised meals.
- Company events / Team-building activities.
Please upload your application (cover letter and CV) at your earliest convenience, including your certifications. Job start: asap (Interviews will be held on a rolling basis. The School reserves the right to hold final interviews and appoint before the closing date.)
Facilities Administrator in London employer: German School Association Ltd
Contact Detail:
German School Association Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the DSL or similar schools. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the school’s values and recent news. This shows you’re genuinely interested and helps you connect your skills to their needs.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. It’s all about proving you can handle the busy environment of a school!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on being part of our community right from the start.
We think you need these skills to ace Facilities Administrator in London
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Facilities Administrator role. Highlight your relevant experience and how it aligns with the responsibilities mentioned in the job description. We want to see your personality shine through!
Showcase Your Organisational Skills: Since this role requires excellent organisational skills, give examples in your CV of how you've successfully managed multiple tasks or projects. We love seeing how you can juggle priorities like a pro!
Be Detail-Oriented: Attention to detail is key for this position. Ensure your application is free from typos and errors. A polished application shows us that you care about quality and accuracy, which is super important in facilities management.
Apply Through Our Website: Don’t forget to submit your application via our website! It’s the best way for us to receive your documents and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at German School Association Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like coordinating contracts and managing the cafeteria systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and dealt with shifting priorities.
✨Demonstrate Team Spirit
The school values team players who adapt quickly to different colleagues. Think of instances where you've worked collaboratively in a team setting, especially in a customer-centric environment. Highlight your flexibility and how you support your teammates to achieve common goals.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the school's culture, the Facilities Manager's expectations, or how success is measured in this role. This shows your enthusiasm and helps you determine if the school is the right fit for you.
